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Ivanhoe Electric · 7 hours ago

Intermediate Document Controller

Casa Grande, AZ

Full-time

Onsite

Mid Level

3+ years exp

Ivanhoe Electric Inc. is a United States-domiciled minerals exploration company focused on developing mines from mineral deposits. They are seeking an Intermediate Document Controller to administer document transmittals, maintain project documentation, and support compliance with document control processes in line with safety and operational standards.

EnergyMining

Responsibilities

Administering formal document transmittals (incoming and outgoing), ensuring completeness, correct status, distribution, and auditability in line with SCP transmittal procedures

Processing document number requests, both internal and contractor

Processing document and information requests, both internal and contractor

Uploading, indexing, and maintaining electronic project documentation in the Document Management System (DMS), including accurate metadata population

Supporting control of document status and lifecycle (e.g., Issued for Review (IFR), Issued for Information (IFI), Issued for Construction (IFC), As-Built), including correct status assignment, revision control, and superseding/voiding in accordance with SCP document control procedures

Assisting with reconciliation of audit / clean up / maintenance of the technical and internal libraries: primarily in ensuring metadata is correct, proper revisioning, and superseding/voiding of appropriate revisions are being followed

Supporting document control audits, readiness reviews, and compliance checks, including responding to audit queries and supporting corrective actions related to document control

Supporting the onsite project team with their questions on document control processes/procedures, basic SharePoint functions/tasks, status of requests, or pending tasks

Working with the Document Control Manager and the onsite project team, assist with coordinating/facilitating the construction and quality records turnover from contractors

Supporting construction execution by ensuring current, approved documents are available to site teams, and that obsolete or superseded documents are removed from active use

Should the project decide to make use of a hard copy (paper) reference library: Provide support in filing of and locating documentation, receive, track, and file any hard copy (paper) turnover records from construction contractors

This role does not approve technical content and operates only in a processing and control capacity, in accordance with the delegated document control authority

Qualification

Document Management SystemSharePointDocument ControlRecords ManagementTask PrioritizationAttention to DetailCommunication Skills

Required

Minimum three to five years of experience working in a document control position on a major capital project

High School diploma or equivalent, but any additional certification in Administration, Records Management, or Data Entry would be an appreciated asset

Experience working with an Engineering Document Management System (EDMS), with preference given to those who have used SharePoint

Experience supporting construction or commissioning document control on active sites would be considered an asset

Experience in handling engineering/vendor documents and drawings

Additional experience in managing/filing project turnover documentation and/or construction deliverables (redlines, walkdown summaries, tailgate/meeting minutes) would be an asset

Attention to detail, understanding, and following and enforcing document control processes and procedures

Ability to prioritize tasks and requests in order to meet project schedule and deadlines

Fluent in reading/writing English with strong communication skills, both written and verbal