Legends Global · 13 hours ago
Event Coordinator
Cincinnati, OH
Full-time
Onsite
Entry, Mid Level
1+ years expLegends Global is a company formed by two powerhouse organizations in the sports and entertainment industry. They are seeking an Event Coordinator responsible for planning, coordinating, and executing events at the Cincinnati Convention Center, ensuring efficient communication and collaboration with clients and vendors to meet event objectives.
HospitalityMarketingSports
Responsibilities
Planning, organizing, and controlling events within the venue as assigned
Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures
Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details
Create, distribute, and update various working documents for all assigned events, including floorplans, staffing, event work orders, cost estimates, event comparisons, information sheets, etc
Conduct client consultations to understand event objectives, requirements, and timelines Coordinate outside service needs with food and beverage contractor, decorators, or other vendors
Ensure all FF&E requirements are met for each assigned event (i.e., signage/equipment) by providing clear, concise, and timely communication of detailed requirements to operational departments
Ensure efficient and effective communication regarding the delivery of services to clients
Lead and coordinate pre-con meetings with clients
Participate in non-assigned major event meetings such as pre and post cons
Actively participate in non-assigned major events as needed
Coordinate and participate in proper inspections of the facilities to ensure readiness and compliance with the requirements of the clients prior to hosting the event
Deliver necessary information to event staff and partners during production meeting, via email, or phone to ensure appropriate knowledge of concerns affecting the event
Oversee event setup, execution, and breakdown on event days
Attend assigned events to be available to resolve any/all issues that may arise involving clients and patrons
Make immediate decisions and communicate with all users of the venue in an emergency
Coordinate with all necessary departments to ensure all areas are properly addressed prior to, and post-event
Maintain the proper image and generate positive public relations with clients, patrons, and staff
Maintain a professional demeanor and generate positive public relations with patrons and staff
Provide comments/input to the department during post-event discussions regarding issues that arose during the event
Prepares costs estimates, monitors final billing, and settles event costs with clients in a timely manner
Collect and settle invoices in a timely manner
Attends appropriate planning, organization and other event and facility meetings in support of facility operations
Manages administrative duties for Event Services, as assigned, including but not limited to management of the digital reader boards, ordering event materials, and maintaining departmental post event survey records
Establish and maintain effective working relationships with police, fire, EMT’s and other security personnel and/or safety organizations
Handle complaints, disturbances or related problems with the public, staff or clients and promoters
Investigate, report, and provide follow-up on incidents including damage or injury to the facility or individuals
Work extended and/or irregular hours including nights, weekends & holidays
Serves as manager on duty as required
Perform related duties as required and assigned
Strong organizational and time-management skills
Qualification
Required
Bachelor's degree from an accredited four-year college or university in hospitality, business, or related field preferred; or equivalent combination of education, training, and experience
In lieu of a degree, 1-3 years of progressively responsible experience in event coordination or hospitality operations may be considered
Customer service experience is required
Superior communication and organizational skills
Must be highly motivated, self-directed, and have the ability to work in a fast-paced environment
Able to work nights, weekends, and holidays as needed
Ability to learn and demonstrate industry terminology, venue capabilities, operational procedures, event coordination, and event related services
Handle multiple tasks simultaneously
Demonstrate the principles and techniques of supervision, training, budgeting, and other administrative duties
Handle conflicts, make common sense decisions, and exercise proper action during high tension and stressful situations
Work independently, exercise judgement, and initiative
Organize and prioritize work to meet deadlines
Work effectively under pressure and/or stringent schedule and produce accurate results
Remain flexible and adjust to situations as they occur
Follow oral and written instructions and communicate effectively with others in both oral and written form
Maintain a professional image
Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment
Tactfully interact with staff, clients, the public, and the hospitality community
Handle multiple priorities simultaneously
Operate modern office equipment, including but not limited to computers, fax, phone, and copy machine
Computer knowledge in Microsoft Office and ability to learn and operate event creation software
Intermediate knowledge of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint)
Preferred
Convention Center experience is preferred
Experience within Facility Coordination is desirable
Experience with Ungerboeck Momentus, and AutoCad are a plus
Benefits
Medical, dental, vision, life and disability insurance
Paid vacation
401k plan
Company
Legends Global
Legends Global is the premier partner to the world's greatest live events, venues and brands.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
New Mountain Capital
2017-05-04Series Unknown
Leadership Team
Shervin Mirhashemi
Chief Executive Officer
Scott Aronsky
Chief Financial Officer
Recent News
2025-12-05
2025-10-09
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2025-09-17
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