National Institute of Building Sciences ยท 11 hours ago
Operations Administrator
Washington, DC
Full-time
Onsite
Entry Level
$70K/yr - $80K/yr
2+ years expThe National Institute of Building Sciences (NIBS) is dedicated to improving the built environment for American communities through research and innovation. The Operations Administrator role provides comprehensive administrative support for office operations and project management, including budget management, meeting coordination, and logistical support for events.
ConstructionNon Profit
Responsibilities
Assist program and project managers in administrative functions and processes
Monitor moving parts of the project, keeping them synchronized and moving forward
Prepare, organize, and distribute project materials
Attend assigned project meetings and record minutes
Track and report project metrics
Assist in the development, maintenance, and administration of key standard operating procedures, e.g., a Quality Management Plan
Help prepare project presentations
Coordinate internal and external meetings, including scheduling, catering, A/V setup, and printed materials
Provide logistical support for Capitol Hill briefings, receptions, and large conferences (registration, hotel coordination, shipping, and exhibitor/attendee data)
Assist with event setup and takedown, registration, and on-site support
Research, plan, and order in-house food and beverage from various vendors
Serve as receptionist and greet guests during meetings
Answer and route calls on the main NIBS phone line
Maintain inventory of office and event supplies
Manage shipping, postage, and delivery needs
Track office space usage and coordinate moves when needed
Act as 'staff traffic coordinator' to monitor staff schedules and locations
Assist with HubSpot emails and update events on the website
Organize and manage marketing assets, including giveaways and collateral
Conduct research and reorder materials as needed
Qualification
Required
Excellent communication skills (oral and written) and strong customer service orientation
Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines
Strong multitasking ability; capable of managing multiple projects simultaneously
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with project management tools (MS Project or similar)
Ability to work independently while being an effective team player; proactive in supporting others
Knowledge of office operations, including equipment (copiers, postage/shipping machines, A/V systems)
Understanding project work plans, schedules, budgets, and staffing
Familiarity with federal contracting requirements and terminology
Results-driven with a positive attitude and strong work ethic
This position requires a high school diploma or equivalent
Minimum 2 years of administrative experience, preferably in event or office management
Strong organizational, communication, and multitasking skills
Ability to work independently and exercise sound judgment
Preferred
Working knowledge of the building industry preferred
An associate degree is preferred
Familiarity with HubSpot and basic web updates is a plus
Benefits
Exposure to diverse, high-impact projects across the building sciences sector.
Collaborate daily with colleagues from a wide range of disciplines.
Work alongside some of the most respected experts in the building sciences and technology fields.
Professional development and training opportunities.
NIBS offers a competitive salary and benefits package including fully paid health care premiums for medical, dental, and vision.
Company
National Institute of Building Sciences
National Institute of Building Sciences provides solutions for the built environment.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Rebecca Liko, MBA
Chief Financial Officer
Bob Payn
Chief Information Officer & FSO
Recent News
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