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Greener Group, LLC · 3 days ago

Payroll Coordinator / Fleet Compliance Coordinator

Lowell, MA

Full-time

Onsite

Mid Level

Greener Group, LLC is seeking a highly detail-oriented Payroll Coordinator/Fleet Compliance Coordinator to manage Massachusetts-compliant payroll processing and support fleet and DOT compliance activities. This dual-role position is responsible for ensuring accurate payroll operations while maintaining fleet records and safety documentation in compliance with regulations.

Civil EngineeringConstructionReal Estate

Responsibilities

Process payroll accurately and on time for hourly and salaried employees

Ensure full compliance with Massachusetts payroll laws, including wage and hour regulations, overtime, prevailing wage, minimum wage, sick leave, and final pay requirements

Administer payroll deductions, garnishments, benefits, and tax withholdings

Prepare and file payroll taxes, including federal, Massachusetts state, and local filings

Manage year-end payroll processes, including W-2 preparation and reporting

Maintain accurate payroll records and employee data within payroll systems

Respond to employee payroll inquiries and resolve discrepancies promptly

Coordinate with HR to ensure accurate employee setup, terminations, and changes

Monitor regulatory updates related to Massachusetts payroll laws and recommend procedural updates as needed

Support audits and provide payroll reports as needed

Maintain daily trip logs and fleet reporting records

Collect, review, and file Driver Vehicle Inspection Reports (DVIRs); escalate issues to the Service Manager as required

Manage vehicle permits, including annual permits, trip permits, and IFTA documentation

Maintain building and facility permits (elevator, dumpster, fuel station, etc.)

Process vehicle registrations and track inspection stickers

Oversee GPS system maintenance, including:

New unit installations

Device replacements

Monitoring system connectivity and reporting status

Track fuel inventory daily and coordinate fuel ordering

Prepare and distribute fuel usage and inventory reports as requested

Maintain truck, trailer, and equipment compliance files

Prepare and submit Unified Carrier Registration (UCR) filings

Support job site safety reporting requirements

Manage apportioned vehicle registrations

Complete annual DEP reporting for fuel stations and other regulatory needs as required

Track violations, respond to notices, and maintain compliance documentation

Conduct monthly reviews of DOT online systems to ensure awareness of all reported incidents

Manage vehicle disposal processes, including plate returns, excise tax abatements, GPS cancellations, and file closures

Update and maintain the shop maintenance due board

Qualification

Massachusetts payroll lawsPayroll processingPayroll softwareFederal payroll requirementsHRIS systemsPayroll certificationMathematical accuracyQuickBooks DesktopMicrosoft ExcelOrganizational skillsAttention to detailProblem-solving skillsCommunication skills