Apply on Employer Site

Destination DC · 3 days ago

Executive Office Assistant

Washington, DC

Full-time

Onsite

Mid, Senior Level

4+ years exp

Destination DC is the lead destination marketing organization for the nation's capital, focused on promoting the area as a premier global convention and tourism destination. The Executive Office Assistant provides high-level administrative support to the President & CEO and Chief of Staff, managing complex schedules, travel logistics, and facilitating key meetings to ensure operational efficiency.

Travel

Growth Opportunities

Responsibilities

Provide high-level administrative support to the President & CEO and Chief of Staff, ensuring they are fully briefed and prepared with all necessary materials for meetings, speaking engagements, and events

Oversee complex appointment scheduling and end-to-end travel logistics, including transportation coordination for the President & CEO

Facilitate quarterly Executive Committee and Board of Directors meetings, including coordinating facilities, tracking attendance, and recording/distribution of official minutes

Lead the DDC Administrative Team to implement organizational best practices and ensure seamless operational support across the department

Manage cross-departmental projects, holding various teams accountable for deadlines and taking ultimate responsibility for the quality of the final deliverables

Review calendars and outstanding projects weekly with the Chief of Staff to prioritize tasks and ensure all due preparation is completed for the President & CEO

Develop and maintain positive rapport with key stakeholders, affiliates, and partners, serving as a professional liaison for the Executive Office

Draft, edit, and format high-priority correspondence, memos, and presentations for internal and external audiences

Maintain confidential administrative files and manage up-to-date contact information for the Executive Office's most critical partners

Coordinate with the Executive Office Events Team and other departments to provide administrative support for high-profile organizational initiatives

Process invoices and prepare detailed expense reports for the Executive Office to ensure timely payment and budget tracking

Stay informed of organizational initiatives, the DC hospitality community, and broader travel industry trends to provide relevant context for executive decision-making

Other duties and special projects as assigned

Qualification

Microsoft OfficeCRM experienceHigh-level communicationOrganizational skillsAttention to detailProactive work styleDiplomacyBachelor's DegreeFlexibility