Monterey Bay Aquarium · 21 hours ago
Purchasing Manager
Monterey, CA
Full-time
Onsite
Mid, Senior Level
$94K/yr - $123K/yr
5+ years expMonterey Bay Aquarium is committed to creating an inclusive workplace and is seeking a Purchasing Manager to lead all procurement activities. This role involves negotiating prices, managing vendor relationships, and collaborating across departments to ensure timely and cost-effective acquisition of materials and services while maintaining quality standards.
AquacultureArchitectureAssociationGovernmentNon Profit
Responsibilities
Develop and maintain 12-month rolling procurement schedules, lead contract renewals and renegotiations, coordinate with Contract Manager and VP of Legal Affairs on contract administration
Identify, qualify, and manage vendor relationships; designate preferred vendors; negotiate pricing and terms; maintain vendor documentation including insurance certificates and conflict of interest forms
Partner with departments to understand procurement needs, provide consultation on specifications, deliver training on purchasing procedures, and ensure compliance with organizational policies
Manage competitive bidding processes for purchases exceeding $10,000, evaluate vendor qualifications with precision, analyze cost-benefit scenarios, and document procurement decisions
Develop and maintain purchasing policies and procedures, consolidate organizational purchases for volume discounts, implement best practices, and create procedural documentation
Issue purchase orders and contracts with attention to detail, monitor order status, resolve irregularities, and coordinate with Museum Purchasing Consortium
Provide direction and feedback to staff, promote consistent practices across departments, and support organizational purchasing objectives
Qualification
Required
Bachelor's degree in business, supply chain management or equivalent combination of education, training, and experience
5+ years of procurement experience with significant authority and autonomy
Demonstrated expertise in strategic procurement practices and vendor management
Familiarity with topics related to sustainable procurement
Precision and attention to detail: exceptional accuracy in contract review, purchase order processing, and vendor documentation management
Communication and feedback skills: ability to give and receive constructive feedback effectively; strong verbal and written communication for all organizational levels
Analytical and problem-solving: critical evaluation of vendor proposals, cost analysis, and resolution of complex procurement challenges
Relation management: build and maintain productive internal and external partnerships with diplomacy and professionalism
Systems proficiency: advanced Microsoft Office skills, experience with procurement, accounting, and contract management systems (Intacct preferred)
Self-direction and urgency: proactive, self-motivated approach with ability to manage multiple priorities and meet deadlines
Support organizational sustainability and environmental stewardship through vendor selection
Maintain highest standards of integrity and ethical conduct in all business relationships
Fluent English required for complex written and verbal communication
Ability to work within and maintain Monterey Bay Aquarium's Core Values
Preferred
Spanish language skills a plus
Company
Monterey Bay Aquarium
The Monterey Bay Aquarium is a non-profit public aquarium located in Monterey, California, United States.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Clint Cornfield
Digital Learning Specialist
Nicole Sanchez
Chief People & Culture Officer
Recent News
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