University of Rochester · 12 hours ago
Residency/Fellowship Admin II
Rochester, New York Metropolitan Area
Full-time
Onsite
Entry, Mid Level
$24.91/hr - $34.87/hr
2+ years expThe University of Rochester is committed to fostering a culture of inclusivity and excellence. They are seeking a Residency/Fellowship Admin II to support the administration of Graduate Medical Education programs through collaboration with various stakeholders and ensuring compliance with accreditation standards.
Health CareMedicalUniversities
Responsibilities
Administers smaller, less complex aspects of the broader day-to-day operations of Graduate Medical Education (GME) programs
Supports more complex areas of program administration with guidance and oversight
Works collaboratively with team, leadership, University departments and other key stakeholders to ensure accurate and timely operations
Achieves and maintains working knowledge of national accreditation standards, hospital regulations
Provides primary administrative support to the GME Residency/Fellowship program(s)
Maintains confidentiality
Identifies and executes process improvements for own areas of responsibility and participates in process improvements projects to enhance the resident education initiatives in the Department
Demonstrates University values in each of the major responsibilities
Assists with the progression of individual residents/fellows through the program(s)
Ensures adherence to Accreditation Council of Graduate Medical Education (ACGME) residency/fellowship requirements and maintains thorough electronic files for compliance
Reports, compiles, and analyzes semi-annual feedback reports, meeting minutes, and survey results for resident recruitment and program improvement
Assists in planning and preparing program events
Oversees residency/fellowship expenses within budget, gathers documentation, and processes payments
Oversees program resources by managing call space and supplies, ensuring they are in order, and coordinating repairs as needed
Arranges agreements with vendors for program administration and events, with appropriate approvals
Develops and maintains an alumni database, ensuring data integrity for reporting
Supports quality improvement by conducting annual surveys for program enhancement and assists with preparations for ACGME site visits
Monitors trainee compliance with HIPAA, health requirements, and duty hours, addressing any violations
Stays updated on ACGME and American Board of Medical Specialists (ABMS) requirements to support program accreditation
Manages data related to Residents and Fellows programs
Defines the residency/fellowship settings in the appropriate system and functions as the Primary Administrator for the system(s)
Creates, uploads and inspects, and executes schedules, evaluations, procedures, resources, and curriculum documents
Assists in the development and execution of the yearly rotation/vacation schedules
Inspects and updates schedules regularly
Develops and maintains the curriculum document and evaluation matrices for each rotation and each trainee, allowing for automated distribution of curricula and/or evaluations to the appropriate trainee and faculty at the appropriate time
Anticipates, executes, and gathers manual assignment of evaluations on an as-needed basis
Inspects and analyzes duty hours for residents and fellows to ensure compliance with NY State and ACGME regulations weekly
Investigates potential violations and provides feedback to the program leadership
Monitors, assesses, and inspects delineation of competency procedure data input and evaluations of each resident/fellow for the purpose of resident/fellows credentialing of supervision for the ACGME
Manages conference calendar in the designated system for resident events
Manages and coordinates Residency/Fellow Education, requiring collaboration across URMC as well as outside entities with direction from the program leadership
Manages all aspects of didactic residency conferences
Proposes topics and speakers designed to meet educational needs/gaps to provide adequate coverage of required subject areas
Maintains, prepares, and submits all related compliance reports based on ACGME requirements
Provides administrative oversight of all resident/fellow mandatory sessions and courses
Ensures registration, schedules, and materials are complete and provided to residents prior to course
Provides administrative support for program recruitment
Consolidates information from systems, prepares documents, and schedules interviews and orientation
Answers questions, provides support, and interacts with applicants during interview season to ensure professional needs are addressed
Serves as back-up to other Residency/Fellowship Administrator(s) for Electronic Interview Scheduling system
Provides general administrative support and oversees aspects of daily office functions
Coordinates program meetings, including reserving rooms, ordering meals, managing email correspondence, taking notes, and maintaining documentation
Prepares agendas, records, and maintains meeting minutes, develops reports, and provides data to various committees as needed
Assists with unannounced site visits by ensuring that resident/fellow administration, staff, and residents have been informed of the process and that GME has all of the pertinent program information in a timely and efficient manner
Supports social media needs of the program
Drafts and maintains website content and monitors posts for appropriateness and required action with some direction from leadership and Communications
Researches best practices, surveys trainees, and makes recommendations to increase traffic and candidate interest in the program
Creates, develops, launches, and manages relevant social media presence(s) for the Residency/Fellowship program for various purposes (recruitment, wellness, alumni relations, etc.)
Develops and/or imports content, manages posts, and responds to followers
Partners with URMC Communications as needed and appropriate
Other duties as assigned
Qualification
Required
Bachelor's degree and 2 years relevant experience required
Or equivalent combination of education and experience
Strong organizational, interpersonal, and technical skills required
Ability to effectively communicate and interact with people across diverse backgrounds and cultures required
Proficiency with Microsoft Suite, virtual collaboration tools, and Adobe required
Must be able to prioritize and handle multiple competing demands and adhere to deadlines required
Ability to work autonomously and make decisions independently required
Ability to take initiative and be resourceful required
Company
University of Rochester
The University of Rochester is a private research university located in Rochester, New York.
10001+ employees
H1B Sponsorship
University of Rochester has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)
Funding
Current Stage
Late StageTotal Funding
$20.43MKey Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M
Leadership Team
David Linehan
Chief Executive Officer
Recent News
2025-12-04
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