NYS Office for People With Developmental Disabilities · 4 days ago
Administrative Assistant 1/Trainee
Bronx, NY
Full-time
Onsite
New Grad, Entry Level
$44K/yr - $62K/yr
0+ years expThe NYS Office for People With Developmental Disabilities is seeking an Administrative Assistant 1/Trainee to support the Deputy Director of State Operations. The role involves providing front line support, organizing files, managing calendars, and performing general office duties.
CommunitiesHealth CareWellness
Responsibilities
Provide front line support to Deputy Director of State Operations, department staff and to stakeholders (including parents, advocates, advocates, advocacy groups, Central Office, and other agencies seeking information
Organize files, create correspondence, prepare reports and documents, manage calendars, schedule appointments, sort mail, prepare invoices and offer general staff support
Coordinate/schedule conferences, meetings, or special events
Greet visitors
Coordinate and attend meeting as requested by the Deputy Director with the goal of composing and distributing agendas and meeting minutes
Use Microsoft Office (including TEAMS, Word, Excel, PowerPoint and Outlook) to accomplish assigned tasks
Assist with correspondence and related tasks as needed
Perform general office duties (including operating, printers, scanners, and copiers, answering phones), and arranging repairs when equipment malfunctions
Other duties, as needed
Qualification
Required
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Certification (e.g., IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
Candidates must be reachable for appointment on the current Civil Service Eligible List for this title
Be eligible to transfer via Section 70.1 of Civil Service Law
Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement
Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request
Benefits
Health Care Coverage: Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.
Paid Parental Leave: Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event.
Retirement Program: Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.
Professional Development and Education and Training: NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities.
Paid Holidays and Leave: Thirteen (13) paid holidays each year. Thirteen (13) days of paid vacation leave initially. Five (5) days paid personal leave each year. Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. Up to three (3) days professional leave each year to participate in professional development events.
Life insurance and Disability insurance.
Savings programs such as the U.S. Savings Bond and the College Savings Plan.
Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
Company
NYS Office for People With Developmental Disabilities
The New York State Office for People With Developmental Disabilities (OPWDD) is responsible for coordinating services for New Yorkers with developmental disabilities, including intellectual disabilities, cerebral palsy, Down syndrome, autism spectrum disorders, Prader-Willi syndrome, and other neurological impairments.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dianne Henk
Director, Statewide Workforce Transformation & Chief Diversity Officer
Dom Marando, CISSP
Chief Information Security Officer
Recent News
New York State Office for People With Developmental Disabilities
2025-08-17
New York Issue
2025-02-02
BioWorld Financial Watch
2024-11-15
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