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Infrastructure Engineering Inc. · 15 hours ago

Project Controls Administrator II

Chicago, IL

Full-time

Hybrid

Mid, Senior Level

6+ years exp

Infrastructure Engineering Inc. is a leading engineering firm known for quality and responsiveness. They are seeking an experienced Project Controls Administrator II to support project delivery by managing contracts, financials, and administrative tasks to ensure successful project execution and client satisfaction.

Civil Engineering

Diversity & Inclusion

No H1B

Responsibilities

Prepare all contract documents and related documents and forms to ensure timely completion and execution of contracts

Assist in review of the contracts to safeguard firm’s exposure against risks associated with insurance requirements

Manages execution and tracking of all contract and contract related documents with clients, sub consultants and vendors and notifies PDT and EVP of any deficiencies

Develop and/or enhance contract and risk management processes and monitor compliance firmwide

Monitors project financials performance and earned value biweekly in partnership with PDT and notifies them of discrepancies or when project financial performance may be compromised

Reviews and leads approval of all project invoicing on behalf of the Project Managers by acting as a liaison and closely interfacing with the Finance and Accounting Department

Monitors and pursues all Account Receivables and engages appropriate internal and/or external personnel to ensure timely collection

Interface with between PDT and other departments on variety of administrative requests consisting of completion of forms, resumes, documents, exhibits or vendor portal registrations or updates

Monitors all project setups and tracking in Deltek are accurate and in accordance with established processes and guidelines

Supports PDT in completion of Project Management Plans

Assists EVP in auditing established project delivery processes (i.e. PMPs, Progress Reports, QAQC Compliance etc.) and reports findings

Organizes and maintains firmwide project and contract files protocols

Prepares and/or assists with project related documents and spreadsheets (i.e. project coordination, permits etc.) for both internal and external use

Manages firm-wide fleet which includes tracking, reporting and compliance

Maintains field equipment supply inventory by sourcing, procuring, and distribution

Participates in internal and/or external meetings, as necessary

Other duties as assigned

Qualification

Contract ManagementFinancial ManagementProject ManagementMS Office SuiteDeltek (VantagePoint)Process ImprovementEffective CommunicationInterpersonal Skills

Required

Bachelor's degree in related fields (AEC, Paralegal, Consulting, Business Administration, Financial and Analytics, etc.) from an accredited institution or approved equivalent preferred; must have 6+ years' experience

Will consider a High School Diploma/GED with 10 years plus direct related experience

Must have intermediate to advanced hands-on experience and knowledge interpreting contracts, agreements and other legal documents

Familiarity with the administrative requirements of public agency/publicly funded projects

Must be an effective verbal and written communicator, communicating in grammatically correct sentences to convey information with detail and accuracy while effectively utilizing active listening skills

Must have prior experience and be comfortable/confident collaborating with key management, leadership team members and stakeholders

Prior experience demonstrating effective interpersonal skills working across various departments, markets and multiple locations of an organization

Intermediate to advanced knowledge and skills in MS Office Suite (e.g., Word, Excel, PowerPoint, Outlook and Teams) other software and/or platforms (CRM, ERP or SharePoint)

Knowledge of Deltek (VantagePoint) with beginning to intermediate skills

Must have intermediate skills creating, producing and analyzing spreadsheets and processing technical information

Highly responsible and able to meet deadlines; good follow-through and a sense of ownership of task and process driven skills; ability to develop and improve processes