Arizona Supreme Court · 4 days ago
Administrative Assistant II (Job 2918)
Phoenix, AZ
Full-time
Hybrid
Mid Level
$40K/yr - $40K/yr
3+ years expThe Arizona Supreme Court is seeking an Administrative Assistant II to provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. The role involves multitasking administrative support, managing workflow, and ensuring confidentiality while assisting the public and processing various inquiries and documents.
Judiciary
No H1B
Responsibilities
Provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge
Greet and assist the public, answering the division’s phone line, and directing or responding to inquiries as needed
Provide essential, multitasking administrative support across all programs and units within the division, including setting up meetings and hearings, processing mail and payments, and proctoring in-person exams
Exercise appropriate initiative and judgment to plan, schedule, manage workflow, and make decisions that affect work procedures
Review, research, process, and distribute incoming information, inquiries, and funds across various formats (e.g., electronic, paper, phone)
Assist in preparing, setting up, administering, and closing out the biennial Arizona Bar Examination, ensuring that files are maintained accurately and promptly, and that program files are current
Provide specific support to the Legal Service Innovations unit, such as communicating with applicants, maintaining application documents, and issuing licensure documents as directed
Maintain the confidentiality of program information and documents
Qualification
Required
High school diploma or GED
At least three years of administrative experience
Thorough knowledge of Microsoft Word, including accurate typing, formatting and merging documents
Initiative and ability to organize and prioritize tasks
Strong verbal and written communication skills
Experience in drafting and editing documents
Demonstrating professionalism in a challenging and diverse environment with minimal supervision
Benefits
Accrued vacation pay and sick leave
10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.
Positions in this classification participate in the Arizona State Retirement System (ASRS).
Please note, enrollment eligibility will become effective after 27 weeks of employment.
Company
Arizona Supreme Court
The Arizona Judicial Branch is an integrated but decentralised judicial system that carries out its constitutional and statutory duties.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Martin Gaxiola, CPA, CFE
Chief Financial Officer
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