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Neighborcare Health · 18 hours ago

Executive Assistant

Seattle, WA

Full-time

Onsite

Mid Level

$37.22/hr - $45.54/hr

Neighborcare Health is a prominent provider of primary medical, dental, and behavioral health care services in the Seattle area. They are seeking an Executive Assistant to provide direct administrative and strategic support to the CEO and Board of Directors, managing complex calendars, correspondence, and special projects while ensuring effective communication across the organization.

DentalHealth CareMedical

Responsibilities

Provide executive level administrative support to the Chief Executive Officer (CEO). This includes daily and routine administrative assistance

Manage complex calendars, schedule meetings, and coordinate travel arrangements

Prepare agendas, minutes, and presentations

Ensure the CEO is briefed and prepared for meetings and engagements

Ensure timely follow-up on action items and commitments

Assist with special projects and strategic initiatives as directed by the CEO

Track progress on organizational goals and prepare status reports for the CEO and Board

Conduct research and compile data to support decision-making

Coordinate Board activities with guidance from the CEO. Develop and prepare meeting agendas and packet, prepare resolutions and minutes, manage board communications, track follow-up items, and ensure governance materials are accurate and up to date

Maintain accurate governance files and documents including: Articles of Incorporation, Bylaws, minutes, and various corporate and organization records

Plan and coordinate meetings, retreats, travel, and special functions. Compile and prepare materials, coordinate facilities, meals, technology needs, onsite support, and other logistics

Support executive level coordination by tracking executive deadlines, gathering and synthesizing information, preparing briefing materials, and ensuring timely completion of tasks

Facilitate effective information flow between the executive leadership team and other stakeholders, representing the CEO with professionalism and discretion

Draft, edit, and proofread executive correspondence, presentations, reports, and other documents with a high level of accuracy and clarity

Anticipate needs, identify potential issues, and proactively resolve administrative challenges to support the CEO

Serve as cost center manager for Board and Executive budgets

Qualification

Microsoft OfficeOrganizational skillsConfidentialityGovernance practicesProject ManagementWritten communicationVerbal communicationProblem solvingRelationship buildingAdaptability

Required

Ability to communicate respectfully and with people of varied racial, education and socio-economic backgrounds

Demonstrated ability to maintain confidentiality

Exercise independent judgment and make appropriate decisions in the routine conduct of business

Strong organizational skills, including the ability to set up and maintain organized and efficient office systems

Ability to manage multiple priorities under tight deadlines

Excellent written and verbal communication skills

High proficiency with Microsoft Office software of products including: Word, Excel, PowerPoint, and Teams

Ability to be detail-oriented, multi-task, organize, problem solve and to follow up on tasks

Ability to display consistent professional and ethical conduct

Ability to read, write and communicate in English and understand basic math

Ability to learn from directions, observations and mistakes and apply procedures using good judgment

Ability to demonstrate predictable, reliable and timely attendance

Must be able to abide by HIPAA laws and NCH's policies

Preferred

Familiarity with Federally Qualified Health Centers or Community Health Organizations

Experience working with Boards of Directors and understanding of governance practices

Project Management Experience

Ability to effectively perform job duties under high levels of activity, variety of conditions and restraints

Ability to be a system thinker

Benefits

Medical, dental & vision insurance

Paid time off & paid holidays

Retirement with contribution match

Life & AD&D, pet insurance

Employee assistance program, & more!

Company

Neighborcare Health

At Neighborcare Health, we believe everyone deserves quality health care, where a team of medical, dental and mental health professionals work in collaboration with each patient so they can live their healthiest lives and meet their personal goals.

Founded in 1967