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HID · 9 hours ago

Executive Assistant / Office Manager

Eden Prairie, MN

Full-time

Onsite

Mid Level

$80K/yr - $90K/yr

3+ years exp

HID is a high-tech software company that powers trusted identities for people, places, and things. The Executive Assistant / Office Manager will provide high-level administrative support to the Senior VP and leadership team, coordinating strategic initiatives and managing various office functions.

GovernmentInformation ServicesSecurity

H1B Sponsor Likely

Responsibilities

Managing the executive calendar, scheduling meetings, and ensuring timely coordination across stakeholders

Arranging and coordinating domestic and international travel, including air, hotel, and ground transport reservations, and secure necessary visas

Participating in activities that promote a deep understanding of the HID and SI strategy

Organizing documents and correspondence, ensuring compliance with confidentiality and data privacy requirements

Maintaining the business area’s SharePoint site by creating and updating content in collaboration with business stakeholders

Assisting leadership in creating PowerPoint presentations and other professional correspondence

Actively participating in global executive support projects, continuous improvement initiatives, and provide proactive peer support

Preparing and submitting expense reports accurately and on time

Assisting with planning and execution of executive and site events

Collaborating on projects to support prioritization, organization, and execution

Collecting key metrics and preparing reports and dashboards for executives

Engaging with colleagues, visitors, customers, and partners in a polite and professional manner aligned with company values and culture

Overseeing daily office activities, ensuring efficiency and compliance with health and safety standards

Managing office maintenance, equipment, and vendor relationships and monitor inventory

Preparing workstations for new hires and liaise with IT support

Serving as the first point of contact for visitors and ensure a professional experience

Qualification

Microsoft 365 proficiencyExecutive support experienceTime managementVerbalWritten EnglishOrganizational skillsMultitaskingDiscretionEmotional intelligenceAdaptability

Required

Bachelor's degree in business administration or a related field

Minimum 3 years supporting senior leadership or executive teams in a global matrix organization

Strong verbal and written English skills; able to work effectively across multiple time zones

Advanced proficiency in Microsoft 365 tools (Outlook, Teams, SharePoint, PowerPoint)

Solution-oriented with the ability to translate complex objectives into actionable steps

High emotional intelligence, integrity, adaptability, and tolerance for ambiguity

Excellent time management, multitasking, and prioritization skills

Ability to handle sensitive information with discretion

Benefits

Competitive salary and rewards package

Competitive benefits and annual leave offering, allowing for work-life balance

A vibrant, welcoming & inclusive culture

Extensive career development opportunities and resources to maximize your potential

Company

HID

Glassdoor3.7

HID powers the trusted identities of the world's people, places and things.

Founded in 1991

Irvine, California, USA

1001-5000 employees

http://www.hidglobal.com

H1B Sponsorship

HID has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (17)

2024 (6)

2023 (9)

2022 (25)

2021 (19)

2020 (7)