Action Property Management · 14 hours ago
Accounts Receivable - HOA Transition & Development
Irvine, CA
Full-time
Hybrid
Entry, Mid Level
$25/hr - $29/hr
2+ years expAction Property Management is the premier choice for homeowner’s association management with a legacy spanning four decades. The Accounts Receivable Associate – HOA Transition & Development is responsible for processing and maintaining all HOA Transition & Development items, ensuring timely onboarding of new associations and effective communication with partners.
CommercialProperty ManagementReal Estate
Responsibilities
Set up new associations in accounting platform, including operating account bank codes, owner listing, recurring charges, and balance forwards
Deliver HOA transition, balance forwards, and homeowner setups in alignment with established timelines, maintaining an 85%+ on-time, first-pass accuracy rate and minimizing downstream corrections
Execute external ledger reviews and imports into CINC with accurate validation of balances, mappings, and opening positions to minimize post-import corrections and cleanup
Process escrow closings and ownership changes within required processing windows, coordinating with escrow, banking, and internal partners to prevent delays and escalations tied to incomplete or inaccurate information
Process all new phase closings and related setup in accounting platform
Act as point of contact for escrow closing documents and other escrow needs
Prepare and support developer billing activity in accordance with established schedules, ensuring billing is issued correctly the first time and discrepancies are identified and addressed prior to issuance
Process escrow checks and maintain accurate payment records
Enter miscellaneous charges, adjustments, and credits into accounting system
Research and resolve misapplied payments in a timely manner
Maintain clear, up-to-date documentation and visibility on in-progress transition and development work, proactively identifying risks or timing issues before deadlines are impacted
Communicate with banks, homeowners, and escrow companies to resolve check research items, including returned or misapplied payments
Collaborate with the Accounts Receivable team and other accounting staff to support month-end closing activities
Provide excellent internal and external customer service, responding to inquiries regarding payments and account balances
Other duties as assigned
Qualification
Required
College degree in accounting or related field strongly preferred, or 5+ years of related experience
Strong attention to detail with a high degree of accuracy in data entry and record-keeping
Ability to research and resolve discrepancies independently
Strong organizational skills with the ability to manage multiple tasks and deadlines
Skilled in Microsoft Office (Excel, Outlook, Word), Adobe Acrobat, and accounting systems
Excellent written and verbal communication skills
Demonstrated ability to work collaboratively in a team environment
Must be able to successfully pass a pre-employment background check and drug screening
Preferred
2+ years of accounting, accounts receivable, or cash posting experience preferred
Strong Excel proficiency preferred
Power BI experience preferred
Benefits
Comprehensive benefits package for qualifying employees.
Medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members.
Generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members.
Company
Action Property Management
Action Property Management is a real estate company provides buying and selling services.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Matthew Holbrook
CEO
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