Office of Development, Vagelos College of Physicians and Surgeons, Columbia University ยท 18 hours ago
Operations Coordinator
NYC Metro Area
Full-time
Hybrid
New Grad, Entry LevelThe Office of Development at Vagelos College of Physicians and Surgeons, Columbia University, is committed to supporting the vision and mission of CUIMC. The Operations Coordinator will manage day-to-day operations, coordinate logistics, and ensure the operational integrity of the office while serving as a liaison between staff and various service support groups.
Responsibilities
Ensure overall integrity of office space is maintained, including general functioning of office spaces, organization of all office supplies, and general tidiness of common areas; monitor and maintain adequate office supplies and equipment, conducting regular walkthroughs of spaces; order supplies, unpack boxes, and restock supplies as needed; schedule and coordinate deliveries and repairs; schedule and coordinate other special service requests as needed
Serve as the liaison between CUIMC Facilities, Telecom, and other related Columbia service groups to process requests and meet the operational needs of staff; manage requests from start to finish to ensure proper completion; confirm appropriate billing of requests and identify corrections as needed
Manage accounts with various supply and equipment vendors, handling contracts, invoicing, and payments; manage departmental Purchasing Card (P-Card) and Travel Card; reconcile expenses in ARC with appropriate chart string (account) information and backup documentation/information; assist with Finance-related internal tracking processes. Serve as departmental resource for Vendor Management requests
Receive and sort USPS mail, packages and other deliveries and notify recipients/staff members; accordingly, coordinate inter-departmental mail delivery as needed; receive and welcome guests, escort guests to appropriate areas as needed
Provide general administrative support to the Associate Vice President, Finance, Operations and Alumni Relations and the Senior Executive Director, including calendar management and meeting scheduling
Periodically assist with gift processing, and other duties and special projects as assigned
Qualification
Required
Bachelor's degree or equivalent in education and experience required
Must be highly organized and professional, while possessing strong written and verbal communication skills
Excellent interpersonal and customer service skills with a poised, mature, and professional nature, able to collaborate with staff at all levels
Detail oriented with superior organizational skills and the ability to manage and prioritize a variety of projects at once
Resourceful, proactive and thorough, with a focused, self-starting attitude and the ability to work independently and as a member of the team
Ability to lift heavy items such as boxes and packages, and unpack and sort items accordingly
This is a hybrid role
Cover letter and resume required
Preferred
Advanced experience with Microsoft Office software
Proficiency with PCs, and Windows software
Experience with Salesforce
Company
Office of Development, Vagelos College of Physicians and Surgeons, Columbia University
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase