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Validated Custom Solutions Indiana · 14 hours ago

Sales Operations Coordinator

Indianapolis, IN

Full-time

Onsite

Entry Level

2+ years exp

Validated Custom Solutions Indiana is part of the Envelop Group family, providing customized HVAC solutions through strategic partnerships. The Sales Operations Coordinator will support the sales team by managing project documentation, coordinating with team members and vendors, and ensuring timely project completion while maintaining a positive culture.

Mechanical Or Industrial Engineering

No H1B

Responsibilities

Create and maintain job documentation and ensure integrity of CRM database by keeping information updated

Coordinate with various team members and vendors to ensure the accurate and timely ordering, tracking, and delivery of equipment and services

Manage procurement processes per project requirements; handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors

Maintain and communicate job status to the customers throughout the project with and their representatives, including building owners, mechanical contractors, other trades, subcontractors, and field support staff

Schedule and participate in internal project team meetings to ensure accurate transfer of information

Manage closeout documentation including copies of startup reports, IOM procurement and distribution, and warranty letters and ensure all physical documents are uploaded

Other duties as assigned

Qualification

CRM (Salesforce)ERP (Acumatica)Project managementMicrosoft Office suiteHVAC Systems knowledgeAttention to detailCommunication skillsOrganizational skillsProblem-solvingTeamwork

Required

High school diploma or equivalent is required. A degree or certification in project management, engineering, or a related field can be beneficial

2+ years of administrative experience required

Must have strong attention to detail and administrative skills, with overall exceptional organizational skills

Must have strong communication skills, a proactive approach with willingness to work independently as well as part of a team

Demonstrated ability to perform tasks such as problem-solving, making decisions, learning, thinking rationally and exercising good judgment

Proven experience prioritizing tasks to meet tight deadlines

Proficient with Microsoft Office suite: Outlook, Excel, Word, OneNote, and Teams, in addition to strong computer application and document management skills

Qualified applicants must be legally authorized for employment in the United States without the need for employer-based sponsorship currently or in the future

Pre-hire requirements include a drug test and a background check