Apply on Employer Site

VectorUSA · 3 hours ago

Sales Administrator III

Torrance, California

Full-time

Onsite

Mid Level

VectorUSA is a growing company seeking a Sales Administrator III to join their Sales Team. The role involves managing the sales process, collaborating with team members, and providing administrative support to meet customer business needs.

SecuritySoftwareWireless

Responsibilities

Collaborate with the Account Executives and the Marketing team to help coordinate & drive prospects to company events

Maintain & Input data in HubSpot CRM for AE Open / Closed Opportunities

Provide pertinent notes within company databases, regarding client needs, budgets, and timelines

Generate Quick Quotes for material only proposals or any other quotes requested

FileMaker data entry for duplication of VRNs

Open HubSpot tickets for pre-sales & estimation

Process Work Orders for Operations sales support and customer jobs

Follow up with Operations Department for Job Scheduling Status

Process customer Support Renewal from Manufacturers – licensing, warranty, smartnet, aruba care

Deal Registration Support

Download RFPs from Customer websites

Compile reports, spreadsheets or other documents as needed

Assists in compiling deliverables for customer presentations & RFP responses

When requested attends customer calls

Deliver (electronically or in person ) or coordinate delivery with warehouse personnel for proposals or literature as needed

Send out calendar invites to meetings, trainings and events

Assist with maintaining communications with clients

Attend workshops, training, VectorUSA hosted, and 3rd party events, as directed by management

Perform the day-to-day management functions required to provide our customers with accurate and timely delivery of hardware, software and services

Provide administrative support primarily to your sales pod but at times to any member of the Sales team

Reviewing RFPs / RFQs / IFBs and spearheading the team to develop a complete, accurate & timely response to the client

Completing questionnaires and pre-qualification documents as part of the bid response process

Updating and compiling boiler plate information to be used in bid responses

Creating and editing customer facing proposals

Follow up with customers when status changes occur (i.e. delays or product discontinuation)

Provide post-sale support including follow up on return merchandise authorizations, ensuring documentation was received, accounts receivable issues and other customer service satisfaction issues

Effectively use VectorUSA internal contact and quoting system in HubSpot & FileMaker

As business and operational demands dictate, additional duties may be assigned and expected to be performed

Qualification

CRM systemsRFP/RFQ responseOrder Management processMS Office suiteFileMakerInterpersonal skillsCommunication skillsOrganizational skillsTime managementAttention to detail

Required

High school diploma / GED

Willingness to help the team in anyway you can even if it falls outside of your written job description

Excellent interpersonal skills

Clear, concise and professional communication

Can-do attitude

Business mindset

Solid verbal and writing abilities

Extreme attention to detail

You must have the ability to absorb technical information and execute

Strong organizational and time management skills

Superior knowledge of accessing and using the Internet, MS Office suite, CRM systems, and social media, such as LinkedIn

Excellent, assertive, courteous, diplomatic, and tactful communication skills are required, both written and oral, for interacting with VectorUSA staff, partner manufacturers, prospects, and clients

The ability to work both collaboratively and autonomously

Excellent time management, calendaring, and follow up skills

Ability to learn and retain knowledge of a wide variety of technologies

Excellent client qualification and follow-up skills

Ability to organize and prioritize work assignments and schedules as part of setting appointments

Ability to make appropriate job decisions following standard office policies and past precedents

Able to maintain strict confidentiality

Able to remain flexible to constantly changing business demands

Flexible with demands on time and able to deal with frequent and last minute scheduling changes

You can thrive in a fast-paced environment and balance multiple tasks or projects at once

Knowledgeable with electronic communication

Drive to succeed