netPolarity, Inc. (Saicon Consultants, Inc.) · 18 hours ago
Administrative Associate
Stanford, CA
Contract
Hybrid
Mid, Senior Level
$27/hr - $30/hr
5+ years expnetPolarity, Inc. is seeking a Water Administrative Associate to provide general administrative support. The role involves managing communications, monitoring invoices, and assisting with various administrative tasks in a hybrid work environment.
DeliveryHuman ResourcesInformation TechnologyStaffing Agency
Hiring Manager
Shekhar P.
Responsibilities
Manage Water Hotline
Monitor email
Transfer messages as needed
Log inquiries into Smartsheet
Monitor log to confirm inquiries have been responded to
Monitor invoice email
Add invoice information to invoice tracker on Smartsheet
If invoice requires requisition/no PO on invoice; reach out to PM for needed actions
Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42
Confirm from Dat/Odelia has access to reports
Stampli approvals?
Monitor timecard reports and work with techs to ensure timely accurate timecard charges
Pcard purchase and verification
Tcard -travel arrangements
If needed, Professional Certification support - can include travel, payment for class and test etc
Safety tailgate - during operational meetings
Mail
Amazon orders
Invoice related - Utility payments review
Bi-monthly Timecards TLA Axess
Reqs
Review of Service now dashboard
Assist finance/engineers with req related questions
WRCI Meeting (ice breaker, slides, host meeting)
Valley Water letter and payments - update and get signature of letter to send in with payment
Monitor Blanket PO Report and support engineers process invoices on time
Qualification
Required
In person 4 days a week minimum
General administrative support needed with experience with Excel and PowerPoint
Manage Water Hotline
Monitor email
Transfer messages as needed
Log inquiries into Smartsheet
Monitor log to confirm inquiries have been responded to
Monitor invoice email
Add invoice information to invoice tracker on Smartsheet
If invoice requires requisition/no PO on invoice; reach out to PM for needed actions
Confirm from Dat/Odelia has access to reports
Monitor timecard reports and work with techs to ensure timely accurate timecard charges
Pcard purchase and verification
Tcard - travel arrangements
Professional Certification support - can include travel, payment for class and test etc
Safety tailgate - during operational meetings
Mail
Amazon orders
Invoice related - Utility payments review
Bi-monthly Timecards TLA Axess
Review of Service now dashboard
Assist finance/engineers with req related questions
WRCI Meeting (ice breaker, slides, host meeting)
Valley Water letter and payments - update and get signature of letter to send in with payment
Monitor Blanket PO Report and support engineers process invoices on time
Driving possibly required (MVR needed)
Shift timing/schedule: 7am - 3:30pm (will need some flexibility)
5 years min. experience
Excellent communication skills (both written and verbal)
Follow through
Proficient in Microsoft systems such as Outlook, PowerPoint, Excel
Company
netPolarity, Inc. (Saicon Consultants, Inc.)
netPolarity, a subsidiary of Saicon, is a certified Woman and Minority-Owned Business Enterprise, a leading full-service workforce solutions provider delivering contingent workforce staffing, payrolling, temp-to-hire and direct-hire services to Fortune 500 companies nationwide.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Haixia Zhang
Chief Executive Officer
Company data provided by crunchbase