Apply on Employer Site

Texas Department of State Health Services · 12 hours ago

Quality and Data Analytics Manager III

Austin, TX

Full-time

Onsite

Mid, Senior Level

$5,500/mo - $7,100/mo

2+ years exp

Texas Department of State Health Services is committed to public health and is seeking a Quality and Data Analytics Manager III. This role involves managing the daily operations of the Quality and Data Analytics team, establishing goals, developing procedures, and supervising staff to ensure efficient processing and compliance with regulations.

Health Care

No H1B

Responsibilities

Perform complex managerial work administering the daily operations and activities of the QADA team of the Accounting Claims Processing unit

Establish goals and objectives; develop guidelines, procedures, and policies; develop schedules, priorities, and standards for achieving established goals; coordinate and evaluate business function, division, or department activities; develop and evaluate budget requests; monitor budget expenditures and staff productivity

Supervises the work of others

Attend work on a regular and predictable schedule in accordance with the agency leave policy and perform other duties as assigned

Exhibit leadership. Provide vision and technical guidance. Foster a positive environment and ensure productive behavior. Serve as subject matter expert. Set priorities. Ensure infrastructure allows for: continuity of operations, operates effectively and efficiently, produces quality work with accurate output, meets deadlines, complies with applicable laws and regulations, and procedures are documented, followed and reviewed annually. Responsible for audit responses within area, follow section and agency audit protocol, review responses, ensure corrective actions are achievable, monitored, and completed and obtain leadership approval before submission. Proactively resolve known issues; escalating as needed to Accounting Section leadership in writing. Position is a working manager; fill in and/or ensure critical/core tasks are performed

Ensure training and guidance is provided to staff for work to be performed accurately and meet deadlines. Develop and apply measurement tool for productivity and quality of work. Conduct regular meetings to convey information, provide trainings, discuss problems and resolution. Ensure 100% of staff have a current job description and receive a performance evaluation every 12 months. Address conduct and performance issues as needed through coaching and staff development. Ensure staff complete mandatory agency/enterprise training on time and are trained for position they are in and for next level, as appropriate. Develop and approve schedules and leave to ensure business needs are met. Examine turnover of direct reports to identify causes and propose solution to leadership

Management and administrating the daily operations of the Quality and Data Analytics team of the Accounting Claims Processing unit Audit as per policy and procedures, Procard set ups, requested audit documents, Paymaster, USAS IT File, Research delinquent invoices, duplicate payments, outstanding recon items and vendor set up and maintenance. Maintains Invoice Tracking System, Data entry, Accountant assignments, Payment status inquiries and reporting. Develops policy and procedures and schedules for meeting goals processing payments timely. Prioritizes work tasks, and standards for achieving the established reimbursement goals. Conduct interviews and hire and supervise staff. Serves as the agency SME in internal and external work groups for Accounts Payable

Reconcile and provide aging analysis on outstanding invoices. Develops performance measurement criteria by individual and by team include includes number vouchers processed and the average amount of time it takes to complete each voucher to ensure the Claims AP Branch is meeting established goals. Develops and approves individual and teamwork schedules and prioritizes audit types and work task so measurement standards are met. Develops, reviews, and implements Comptroller rules and guidelines, Texas Administrative Code, procedures, and guidelines. Oversees the preparation and production of work products and performance reports. Communicates verbally and in writing with all levels of management, vendors, and other internal customers. Presents AP policy and answers Program at Regions and program meetings in Central Office

Provides technical guidance and expertise to DSHS AP staff concerning DSHS AP policies and systems usage. Communicates clear simple and concise solutions to agency program issues

Development, implementation and documentation of DSHS AP policies and procedures, productivity tools, queries and reports. Serves as the point of contact for internal and external audits, and the State Medical Operations Center (SMOC) for disaster assistance. Provides formal training to central office program staff and to regional staff at the regional conferences

Other duties as assigned. Performs related duties as assigned that include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or continuity of operations (COOP) activation

Qualification

Financial transaction researchGovernmental accountingAutomated financial systemsTexas Comptroller policiesMicrosoft Office SuiteStaff trainingRelationship managementTechnical judgementEffective communicationProject management

Required

Bachelors degree in accounting or related field or 4 years work experience can be substituted

Have at least 2 years management experience

Extensive knowledge of researching financial transactions in USAS and CAPPS

Knowledge of governmental accounting

Knowledge of Texas Comptroller of Public Accounts Accounting Policy Statements and procedures

Ability to interpret and apply state and federal rules regarding expenditures and financial reporting

Skill in use and implementation of automated financial systems, including, CAPPS, HHSAS/ISAS(PeopleSoft Financials), Uniform Statewide Accounting System (USAS), and Texas Identification Number System (TINS)

Ability to effectively communicate verbally and in writing

Skill in Training others

Ability to effectively maintain working relationships

Ability to make independent and sound technical judgements and analyze new situations when they occur

Ability to organize work and to set priorities

Skill in establishing and maintaining effective working relationships both internal and external to the agency

Ability to manage multiple ongoing projects, prioritizes work, and meets deadlines

Ability to review and understand complex technical matters and disseminate information to others

Advanced skills with Microsoft Office Suite, including Word, Excel, PowerPoint, and Access and government accounting software

Advanced skills and experience in developing, reconciling, and tracking payment

Ability to prepare clear, concise and accurate financial reports and schedules

Benefits

Insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)