Delano Miami Beach ยท 9 hours ago
Purchasing Supervisor
Miami Beach, FL
Full-time
Onsite
Mid LevelDelano Miami Beach is set to re-open in early 2026, blending historic charm with contemporary luxury. They are seeking a Purchasing Supervisor to oversee daily operational procedures in the procurement of goods and services for the hotel, ensuring compliance with company policies and maintaining inventory levels.
Hospitality
Responsibilities
Coordinate department training in standard operating procedures
Coordinate with Purchasing Clerks in daily internal requisitions to be completed and posted in Birchstreet
Assist Receivers in managing incoming vendor deliveries and parking
Ensure all incoming shipments are properly checked and received in the system, paperwork scanned into storage files for auditing purposes, and documents delivered to Finance for final processing
Coordinate proper procedure of incoming parcel packages are completed
Assist in preparing and processing purchase orders based on approved requisitions, ensuring accuracy in quantity, pricing, and vendor selection
Assist in sourcing products and vendors that meet quality, pricing, and delivery requirements, in line with hotel standards
Assist and follow up on outstanding purchase orders to ensure timely delivery of goods and communicate to requesting departments
Maintain accurate records of all purchasing activities, including purchase orders, vendor files, product specifications, and delivery confirmations
Communicate effectively with department heads to confirm product needs, lead times, and any substitutions when necessary
Assist leadership to ensure all purchases comply with hotel procurement policies, budget guidelines, and internal controls
Coordinate inspection walkthroughs of Purchasing areas while maintaining daily cleaning checklists and logs filed and ready for auditing purposes
Assist with inventory control by tracking deliveries and ensuring proper storage of incoming goods
Assist leadership in maintaining strong relationships with existing vendors and assist in evaluating vendor performance
Assist with audits and inventory counts and reconciliations as needed
Perform other procurement-related duties as assigned by the Purchasing leadership team
We recognize we are in the hospitality industry and that it may require us to provide lateral service
We will on occasion call on everyone in the team to perform various related tasks as needed in the spirit of providing exceptional guest service
Qualification
Required
Under the general guidance of the Director of Purchasing, the Purchasing Supervisor is responsible for overseeing the department's daily operational procedures and assisting in the procurement of goods and services for all hotel departments
This role ensures that purchasing activities are carried out efficiently, accurately, and in compliance with company policies
The Purchasing Supervisor assists in sourcing products, preparing purchase orders, tracking deliveries, coordinating receiving procedures and maintaining inventory levels to meet the operational needs of the hotel
Coordinate department training in standard operating procedures
Coordinate with Purchasing Clerks in daily internal requisitions to be completed and posted in Birchstreet
Assist Receivers in managing incoming vendor deliveries and parking
Ensure all incoming shipments are properly checked and received in the system, paperwork scanned into storage files for auditing purposes, and documents delivered to Finance for final processing
Coordinate proper procedure of incoming parcel packages are completed
Assist in preparing and processing purchase orders based on approved requisitions, ensuring accuracy in quantity, pricing, and vendor selection
Assist in sourcing products and vendors that meet quality, pricing, and delivery requirements, in line with hotel standards
Assist and follow up on outstanding purchase orders to ensure timely delivery of goods and communicate to requesting departments
Maintain accurate records of all purchasing activities, including purchase orders, vendor files, product specifications, and delivery confirmations
Communicate effectively with department heads to confirm product needs, lead times, and any substitutions when necessary
Assist leadership to ensure all purchases comply with hotel procurement policies, budget guidelines, and internal controls
Coordinate inspection walkthroughs of Purchasing areas while maintaining daily cleaning checklists and logs filed and ready for auditing purposes
Assist with inventory control by tracking deliveries and ensuring proper storage of incoming goods
Assist leadership in maintaining strong relationships with existing vendors and assist in evaluating vendor performance
Assist with audits and inventory counts and reconciliations as needed
Perform other procurement-related duties as assigned by the Purchasing leadership team
We recognize we are in the hospitality industry and that it may require us to provide lateral service
We will on occasion call on everyone in the team to perform various related tasks as needed in the spirit of providing exceptional guest service
Company
Delano Miami Beach
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase