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WeatherTech Raceway Laguna Seca · 13 hours ago

Event Operations Intern

Salinas, CA

Internship

Onsite

Intern

$20/hr - $20/hr

1+ years exp

Start in 2026 Spring

WeatherTech Raceway Laguna Seca is a renowned venue for motorsports events and entertainment. The Event Operations Intern will support daily operations and event management from March 1st through September 25th, assisting with various tasks such as vendor communication and event logistics to create unforgettable experiences.

Sports

Responsibilities

Provide daily administrative support for the Event Operations department, including scheduling, meeting documentation, and cross-departmental reporting

Coordinate with internal teams (Marketing, Sales, Ticketing, and Facilities) to ensure seamless day-to-day operations and event readiness

Manage event logistics, including inventory tracking, equipment supplies, and the administration of overnight vehicle parking applications

Support financial workflows by tracking vendor invoices, reconciling services rendered, and maintaining pricing summaries

Assist in drafting event documentation, including run-of-shows, minute-by-minute schedules, and operational checklists for contractors

Support vendor management by maintaining contact lists, tracking deliverables, and assisting with the Request for Proposal (RFP) process

Collaborate with safety and medical teams to organize action items and document safety inspections and compliance milestones

Track event agreements and ensure all compliance documentation and deliverables are met by external partners

Serve as an operational runner during live event days, providing high-level support to senior leadership and event staff

Assist with on-site vendor logistics, including check-ins, credential distribution, and field coordination

Support event setup and teardown, ensuring all physical layouts align with approved operational plans

Facilitate post-event debriefs by compiling feedback, notes, and operational summaries to improve future processes

Qualification

Event managementHospitality experienceOrganizational skillsAdministrative supportEvent logisticsCommunication skillsProblem-solving skills

Required

Currently enrolled in a college or university program related to event management, hospitality, motorsport, or a similar field

Minimum GPA of 3.0

One to two years of relevant experience in hospitality, event planning, or related training; or an equivalent combination of education, hospitality, and general business experience

Strong organizational skills with keen attention to detail

Excellent communication and interpersonal abilities

Ability to work in a fast-paced environment while maintaining professionalism

Proactive problem-solving skills and a positive attitude