Virginia Department of Transportation · 4 days ago
03638 - Records Mgr
Mechanicsville, VA
Full-time
Onsite
Senior LevelThe Virginia Department of Transportation is seeking a Records Manager to oversee and manage activities related to their records management program. The role involves developing policies, providing guidance, and ensuring compliance with state and federal laws regarding records management.
GovernmentSeafood
Responsibilities
Communicate with stakeholders to include VDOT staff, state government officials and other diversified groups on matters related to VDOT programs, policies, procedures or projects
Programs are managed to ensure proper financial stewardship of VDOT resources and budgets
Plan, oversee and implement programs or projects related to assigned program area. Oversee staff assignments and priorities
Develop and implement procedures, processes and best practices. Provide strategic planning for program areas and recommend new initiatives to improve operations
Provide records and document management consulting services by providing advice and assistance to VDOT staff on all aspects of records management including the creation, preservation, storage, filing, reformatting, management and destruction of VDOT public records. Provide advice on the purchase and or implementation of computer information systems to ensure that the records are available for any legal, administrative or fiscal need and they are created, stored and retrieved as economically as possible. Maintain current knowledge on state and federal laws, the records management profession and computer and information systems. Oversee transfer of official state and local records to the Library of Virginia or State Records Center for temporary or archival storage and oversee destruction of agency records when no longer needed for legal, fiscal, business or regulatory reasons
Review draft Records Retention and Disposition Schedules to ensure that permanently valuable records and vital records are identified and non-permanent records are authorized for timely destruction when no longer needed for legal, fiscal, administrative or historical reasons. Propose rules, regulations and standards for the purpose of establishing uniform guidelines for the management and preservation of public records throughout VDOT. Research, analyze and develop records management policies, plans and procedures for VDOT's manual and automated records management program to ensure the standardization and economical management of VDOT's records
Qualification
Required
Ability to communicate with all levels of staff
Ability to follow oral and written instructions
Ability to plan, prioritize, organize and monitor program activities
Ability to plan, prioritize, organize and monitor records management activities
Knowledge of State and Federal laws and State agency policies related to records management
Knowledge of document, records, and information management systems and security programs
Knowledge of supervisory principles and practices to include performance management and discipline
Skill in Microsoft Office products
Skill in basic computer operations
Skill in developing and implementing policies and procedures
Skill in providing customer service to internal and external customers
A combination of training, experience, or education in Public Administration, Business Administration, Information Systems or related field desired
Certified Records Manager
Experience in manual and automated records management programs; deployment of information systems applications and training development and delivery
Experience in policy and procedure development and implementation, business process and workflow analysis; and program development and implementation
Prior experience implementing metrics, evaluating program performance and reporting desired
Company
Virginia Department of Transportation
The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the state's roads, bridges and tunnels.
Founded in 1875
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$1.9MKey Investors
U.S. Department of Agriculture
2022-02-16Grant· $1.9M
Leadership Team
Laura Farmer
Chief Financial Officer
Edward Cooper
Deputy Chief Information Officer
Recent News
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