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Lincoln Property Company · 10 hours ago

Operation Coordinator

United States

Full-time

Remote

Mid Level

3+ years exp

Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services. The Operation Coordinator role involves handling administrative needs for the Operations Director, organizing special projects, and maintaining effective working relationships with various teams to enhance business operations.

CommercialReal EstateReal Estate Investment

Responsibilities

Handles administrative needs for Operations Director including but not limited to: emails, filing, faxing, copying, mail, expense reports, client directories, and overnight packages

Organizes and executes special projects as needed

Maintains Operations files and records

Assists Managers with administrative and tracking support for special and capital projects

Administers engineer department’s vacation schedule

Maintains Department’s computer files for accuracy

Creates and maintains distribution lists for employee/manager communications

Creates summary for Leadership Team’s monthly corporate expenses (expense reports)

Manages the distribution of new property Short Form Contacts and the reviews process of Short Form Contracts

Processes and tracks project invoice payments

Review New Vendor requests

Manage Compliance of certificate of insurance requirements for vendors and third-party tenants

Receive and process mail

Maintains vendor/employee contact lists

Develops and maintains effective working relationships with client leadership team, operational teams, landlords and tenants – with the overall objective of enhancing the business relationship with Atrium Health System

Establishes/maintains standardization and consistency with Facility Management practices across account for project management process, ensuring that LPC and Atrium Health System Policies and Procedures are being followed

Document/Track Break Fix & Capital OSRs as wells Task Orders for LPC managed projects, ensuring accuracy, approval, payment and etc. through duration of projects. approved, paid, and closed in a timely manner. Maintain Project Pipeline for Reporting Purposes

Assist with the Onboarding for New Employees (System Access Internally and with the Client)

Coordinate other company and client initiatives upon request