Marquis Association Management · 12 hours ago
Administrative Assistant (Luxury Residential )
Hallandale Beach, FL
Full-time
Onsite
Entry Level
$19/hr - $19/hr
1+ years expMarquis Association Management is seeking an Administrative Assistant to assist Community Association Managers with daily property operations. The role involves establishing professional relationships with homeowners, vendors, and service providers while handling various clerical tasks and ensuring effective communication.
Building MaintenanceProperty ManagementReal Estate
Responsibilities
Organizes and prepares incoming and outgoing correspondence
Receives and responds to incoming phone calls and emails from clients and vendors
Interprets client account ledgers, replies to client account balance inquiries, researches discrepancies
Prepares and tracks time sensitive forms for clients and vendors
Updates client database - contact information [address, phone, email] -- enter notes into client accounts
Maintains vendor database - add/update vendor information, obtain w9 and proof of insurance
Prepares documentation for accounts payable vouchers and submits invoices for payment
Processes print jobs, scanning and faxing as needed
Uses Excel, software and computer systems to track projects
Other duties as assigned
Qualification
Required
1 - 3 years of directly related clerical or administrative support experience required
HS Diploma or GED required
Must be able to use Excel and Word
Must be able to adapt to management software and computer programs being utilized by company
Ability to interpret and follow verbal and written instructions
Ability to communicate effectively, both verbally and in writing and exercise diplomacy
Knowledge of business correspondence including rules of grammar, sentence structure, punctuation, and spelling
Interpersonal skills necessary to effectively interface with all levels of personnel and work in a team environment
Demonstrated ability to maintain confidentiality of records and to use discretion in the performance of daily activities
Must be able to perform diversified but semi-repetitive operations following standardized methods and procedures under changing conditions
Preferred
Bachelors or Associate degree preferred
HOA, property management or condominium management related experience is a plus
Bilingual, English/ Spanish
Benefits
401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Vision insurance
Company
Marquis Association Management
Marquis Association Management specializes in residential property management and maintenance services.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase