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V2X Inc · 7 hours ago

Administrative Assistant II

Huntsville, AL

Full-time

Onsite

Mid, Senior Level

5+ years exp

V2X Inc is a global company focused on integrating physical and digital infrastructure to enhance security and logistics. They are seeking a Senior Administrative Specialist to support the Program Manager and oversee administrative tasks, ensuring compliance with the Performance Work Statement.

CommercialLogisticsTrainingTransportation

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Support Directorate and Agency event management and workflow, event coordination and logistics, work center management and administration, staff action policies and procedures

Manage and perform Office Operations Tasks

Manage all front office Directorate functions; Manage office files and plans, correspondence, space/seating assignment, and track actions assigned to the directorate

Manage SAP VTC & Conference Room Scheduling

Support Government Human Resource Activities; maintain personnel files, timekeeping, track leave/TDY/Training

Perform Executive Administrator (EA)/Receptionist Functions, Control visitor access, Answer Phone, Escort Visitors, Interface with senior officials, Travel (local and non-local), Personnel and Office calendars

Manage Directorate-run Meetings and Other Major SAP Events

Manage the Directorate sponsorship program for personnel in- and out-processing

Manage office space and seating assignments for Directorate managed suites

Conduct special studies, perform a variety of analysis, and prepare various reports related to office operations and Directorate activities

Maintain the Directorate calendar of major events. Coordinate among MDA Directorates, staff organizations, and program offices within and outside the Agency

Staff read-aheads and other packages requiring coordination

Manage forms and publication libraries

Manage the Agency’s SAP Annual Awards program

Manage the Directorates unclassified and classified website portal

Perform additional duties as required

Qualification

Special Access ProgramsMicrosoft OfficeData analysisSharePointAdobe PDFTS/SCI clearanceDecision makingOrganization skillsCommunication skills

Required

Bachelor's or Associate Degree with 5 years of experience OR High school diploma (or equivalent) with 10+ years in a similar position

Position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years

Prior experience with Department of Defense Agencies

Prior experience with Special Access Programs

Proficiency with Microsoft Office

Experience in collecting, organizing, and analyzing data and generating data-driven reports

Active TS/SCI clearance required

Demonstrated experience with MS Office Tools, SharePoint, and Adobe PDF

Decision making skills that promote working autonomously when managing and executing projects, tasks, and work assignments

Excellent organization skills with the ability to manage multiple concurrent deadlines

Excellent written and verbal communication skills and attention to detail

Company

V2X Inc

V2X is a leading provider of critical mission solutions and support to defense clients globally, formed by the 2022 Merger of Vectrus and Vertex to build on more than 120 combined years of successful mission support.

Founded in 2016

Mclean, Virginia, USA

10001+ employees