University of Oklahoma · 1 day ago
Assistant to Chair
Oklahoma City, OK
Full-time
Onsite
Mid, Senior Level
5+ years expThe University of Oklahoma is looking for an Assistant to Chair who will act as a critical link between Academic Affairs and Faculty Affairs. This role involves providing administrative support to the Chair, managing office operations, and coordinating faculty-related software platforms essential for managing faculty workload and assignments.
EducationHigher EducationUniversities
Responsibilities
Provides administrative assistance to the Chair, to include but not limited to, making travel arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, ordering and tracking supplies, and resolving departmental problems as they arise
Assists the Chair with various committees and associated responsibilities
Manages the daily operations of the office or program
Assists with the hiring and termination of office staff
May delegate tasks and acts as the lead employee
Acts as the liaison between the Department and other campus departments, faculty, staff, and business and/or government entities
Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel
May assist with other reports for the Chair
Compiles data, statistics, and other information
Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise
May include event planning, producing in-house publications, and planning public relations functions
Provides information or counseling to students, employees, or the outside public
Independently responds to a variety of surveys, questionnaires, and other requests for information
Analyzes a variety of problems and carries out special assignments to solve those problems
Performs various duties as needed to successfully fulfill the function of the position
Qualification
Required
Bachelor's degree in Business, Psychology, Education, or related field
60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role
Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro
Demonstrated ability in document preparation and proof reading
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations and within deadlines
Ability to communicate verbally and in writing
Company
University of Oklahoma
The University of Oklahoma is a public research university that provides variety of undergraduate and graduate programs in multiple fields.
1001-5000 employees
H1B Sponsorship
University of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (106)
2024 (96)
2023 (83)
2022 (104)
2021 (87)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$35.4MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development AdministationAir Force Research Laboratory
2024-03-13Grant· $3.1M
2023-11-09Grant· $1.9M
2023-04-05Grant· $8.7M
Leadership Team
Mark Yeary
Co-Founder, Advanced Radar Research Center (ARRC)
Marcus Bowman
Deputy Athletic Director, CFO & Business Strategy
Recent News
2026-01-16
The Journal Record
2026-01-11
The Journal Record
2025-12-25
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