Rice University · 11 hours ago
Staff Assistant
Houston, TX
Full-time
Onsite
Entry, Mid Level
$19/hr - $21/hr
2+ years expRice University is ranked among the nation’s top 20 universities and is known for its commitment to developing close-knit, diverse college communities. The Staff Assistant provides administrative support and customer service to the Rice Counseling Center, Student Wellbeing Office, and SAFE Office, acting as the first line of contact for visitors and callers.
EducationHigher EducationService IndustryUniversities
Responsibilities
Greets visitors and routes them to appropriate individuals, answers phones, and serves as a resource on school procedures and general inquiries
Manages calendars for multiple professional staff members and is the first point of contact with students to schedule appointments via phone or in person
Handles message logs from after-hours on-call service and routes messages as needed
Generates routine communications such as memos, notices, emails, and letters
Enters data into basic tables, reports, and spreadsheets, makes copies, and monitors and orders office supplies
Tracks facility and office equipment, such as keys, vehicles, and projectors, via logs and schedules repairs as needed
Processes and monitors financial transactions, including resolution of discrepancies
Arranges meetings and assists with routine programming events, including scheduling rooms, managing equipment, ordering meals, and assembling materials
Assists with travel, lodging, and financial assistance for students and families in crisis
Maintains staff calendars for meetings, events, and outreach
Assists with event planning and makes travel arrangements if needed
Creates, organizes, and maintains student electronic documents
Coordinates office moves
Assists in the compilation of data for reports, surveys, and assessments related to student services for the Associate Dean of Students
Ensures that all student records and treatment information are handled in accordance with institutional policies and relevant legal regulations (e.g., FERPA, ADA)
Provides guidance to temporary and student employees on routine matters
Performs other duties as assigned
Assists with event development and planning, including trainings and staff engagement
Assists with preparing for large capital improvement projects
Provides feedback for policies regarding the management of general operations
Qualification
Required
HS Diploma or equivalent
2+ years of experience in an administrative office setting
Advanced organizational skills and attention to detail
Advanced verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize and multitask
Ability to effectively manage constant interruptions while completing time-sensitive tasks
Ability to draw and maintain professional boundaries
Demonstrated success in follow-through and completing routine tasks
Ability to answer a high volume of phone calls on a multi-line phone
Proficient computer skills and demonstrated experience with office software and email applications
Preferred
Bachelor's degree
More than 2 years of administrative office experience, with a preference for clinical experience
Experience working in a higher education or counseling/social work environment
Experience with Oracle Cloud Applications, Titanium, Maxient, Microsoft Office, and Google Drive systems
Company
Rice University
Rice University is a private research university that focuses on providing undergraduate education services.
1001-5000 employees
H1B Sponsorship
Rice University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (81)
2023 (71)
2022 (65)
2021 (82)
2020 (86)
Funding
Current Stage
Late StageTotal Funding
$80.9MKey Investors
National Heart, Lung and Blood InstituteAdvanced Research Projects Agency for HealthUS Department of Energy
2024-09-19Grant
2024-08-13Grant· $18M
2023-07-27Grant
Leadership Team
Ken Medlock
James A Baker III and Susan G Baker Fellow in Energy and Resource Economics
Kyle Judah
Executive Director, Liu Idea Lab for Innovation & Entrepreneurship (Lilie)
Recent News
2026-01-16
2025-12-16
2025-12-16
Company data provided by crunchbase