The University of Texas at Austin · 20 hours ago
Senior Administrative Support Coordinator
UT MAIN CAMPUS
Full-time
Onsite
Mid, Senior Level
1+ years expThe University of Texas at Austin is a prominent educational institution, and they are seeking a Senior Administrative Support Coordinator to provide administrative support to the Department of Educational Psychology. The role emphasizes customer service and involves maintaining course inventories, scheduling, and managing communications within the department.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Course Inventory maintenance – Update course inventory in Course Inventory Management (CIM) during open periods set by Official Publications. Work with program Area Chairs to ensure course inventory is up to date and in compliance with university standards, including retiring courses and proposing new courses in anticipation of future offerings and program needs. Maintain the FileMaker system for curriculum and course details
Course Scheduling - Serve as department course scheduler: enter EDP course schedule into Class Manager System during scheduled access periods. Process late schedule changes in the Course Schedule Update (CSU) system as-needed. Maintain the course scheduling FileMaker system. Market courses to target audiences as-needed / on request. Work closely with program Area Chairs and department leadership to plan curriculum for upcoming years, and maintain the EDP Multi-Year Course Schedule in Excel
Course Reporting, Grades, Final Exams & Course Evaluations – Manage course instructor surveys (CIS) and course evaluation surveys (CES) in UT systems. Manage the FaSET system updates each semester (instructor CV and syllabi collection and upload); maintain departmental syllabus archive. Serve as the grade representative for the department: oversee grade submission by faculty and instructors of record, request deadline extensions, process updates of academic records, and record grades for individual instruction. Request final exam information from instructors and input it into the Final Exam Request system
Undergraduate Program Liaison - Manage EDP Undergraduate Minor: maintain EDP Minor listserv, communicate regularly with students in the minor, and answer minor-related inquiries. Share EDP Minor information with students at the campus-wide Minor and Certificate Fair. Serve as liaison for the development of new undergraduate certificates
Room Scheduling - Manage departmental room reservations for courses, meetings, and events. Coordinate room reservations for classroom needs, including both GPC and EDP classrooms; work with other departments to reserve rooms if a classroom is not available. Maintain the EDP Room Scheduling system
General Department Communication – Assist with primary office voicemail and email inbox and reply/distribute as-needed. Moderate listserv email requests. Maintain login authorizations for UT Mainframe, and EID management for departmental faculty and staff as DPUSER departmental contact
Other duties as assigned
Qualification
Required
Clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level, with a High School Diploma or GED or Bachelor's Degree with at least one year of experience working with college students in an administrative or advising capacity
Preferred
Demonstrated ability to work as a member of a team in a dynamic environment and a commitment to service excellence
Knowledgeable of university resources, policies, and academic systems
Proficient in MS Excel, MS Forms/SharePoint, Qualtrics, Mainframe, and FileMaker Pro
Benefits
Health insurance (premiums covered 100% for full-time benefits-eligible employees)
Retirement plans
Paid leave
Robust free training access through LinkedIn Learning
Professional conference opportunities
An expansive employee discount program, including athletic tickets
Free access to UT Austin's libraries and museums with a staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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