Amenity Construction Group ยท 1 day ago
Accounts Payable Specialist
Raleigh, NC
Full-time
Hybrid
New Grad, Entry Level
$50K/yr - $55K/yrAmenity Construction Group is seeking an Accounts Payable Specialist to manage the processing and compliance of accounts payable transactions. The role involves verifying invoices, ensuring compliance with financial policies, and maintaining vendor documentation, while also supporting audits and enhancing operational efficiency.
Responsibilities
Verify, reconcile, and maintain supplier statements monthly while ensuring full compliance with company financial policies and accounting standards
Receive, code, and enter all invoices accurately, ensuring proper approvals and adherence to internal controls and segregation-of-duties requirements
Ensure all vendor payments follow established approval workflows, budget guidelines, and payment schedules
Maintain confidentiality of all financial, vendor, and employee data in accordance with company policy, privacy regulations, and secure handling protocols
Collect and verify W-9 forms for all applicable vendors and ensure correct vendor setup for 1099 reporting
Maintain accurate and audit-ready documentation for all AP transactions in alignment with GAAP, IRS requirements, and company record retention standards
Follow cybersecurity protocols when handling invoices, payment data, and banking information, including verbal verification of account changes and secure document handling
Identify and escalate suspected fraudulent activity, phishing attempts, duplicate invoices, or irregular payment requests
Monitor and enforce compliance with vendor policy requirements, conflict-of-interest standards, and anti-bribery practices
Review AP aging and vendor activity bi-weekly to ensure accuracy and identify discrepancies
Assist with accruals, month-end close, and tracking out-of-period expenses that could impact financial statements
Provide support for audits, compliance reviews, and documentation requests
Communicate promptly and professionally with managers, vendors, and internal teams regarding invoice status, payment timelines, and issue resolution
Assist Finance leadership in researching vendor or customer payment issues as needed
Support training, documentation, and continuous process improvement initiatives to enhance efficiency and accuracy in AP operations
Qualification
Required
Knowledge of accounts payable processes, accounting principles, GAAP standards, and internal control requirements
Understanding of IRS vendor requirements including W-9 collection, 1099 reporting, and vendor classification
Ability to maintain strict confidentiality of financial data, vendor information, and employee records
Awareness of fraud prevention practices, anti-bribery standards, and cybersecurity protocols related to invoice processing and payment handling
Experience with Salesforce or similar ERP systems; strong Excel proficiency (VLOOKUPs, pivot tables, formulas; macros a plus)
Strong accuracy, analytical thinking, problem-solving skills, and attention to detail
Effective communication skills and ability to work both independently and collaboratively
Strong organizational skills with the ability to manage multiple deadlines in a fast-paced environment
Benefits
Medical Benefits
Dental Benefits
Vision Benefits
Healthcare spending accounts (HSA/FSA)
401K Benefits
Employee Assistance Program (EAP)
Paid Vacation time, Sick time, and Holidays
Growth opportunities
Company
Amenity Construction Group
Amenity Construction Group (ACG) delivers single-source solutions in aquatic and specialty outdoor construction across the East Coast and select Southwest markets.
Founded in 1984
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase