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City of Gainesville · 1 day ago

Accounts Payable Specialist Senior

Gainesville, Fl

Full-time

Onsite

Senior Level

$21.59/hr - $34.88/hr

5+ years exp

City of Gainesville is seeking a Community Builder to enhance the Gainesville way of life. The role involves performing high-level accounts payable responsibilities, analyzing and resolving complex issues, and ensuring compliance with financial processes and procedures.

Government Administration

Responsibilities

Analyzes, calculates, and completes technical and complex accounts payable processes and functions

Reviews, confirms and finalizes the payment proposals and maintain proper controls for accuracy and compliance

Reviews, investigates and resolves complex purchasing and invoicing discrepancies and ensures all policy guidelines are met

Evaluates and responds to vendor and user department inquiries and concerns, and coordinates necessary actions

Analyzes, calculates and processes all travel requests, expense reimbursements and petty cash disbursements, and completes audit requests and reconciliations to ensure all guidelines are met

Maintains proper records retention for all financial information and accounts payable records and documents to ensure compliance with all policies and procedures

Accesses, interprets and identifies the best practice methods to extract, analyze, prepare and/or resolve technical and complex accounts payable and vendor issues

Generates and analyzes reports to validate data for accuracy and timely processing of 1099 forms and reporting to the Internal Revenue Service

Compiles, analyzes and prepares varied financial reports for managers, internal and external auditors and/or local and state agencies

Complies with organizational, Federal and state policies, procedures and regulations

Attends work on a continuous and regular basis

Responds to external payment verification audit requests in a timely manner

May provide assistance to internal departments for analysis and research of financial data in preparation of regular or special financial reports

Performs other related duties as assigned

Qualification

Accounting principlesAccounts payableFinancial reportingEnterprise resource systemsData analysisMathematical calculationsCommunication skillsOrganizational skills

Required

Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities

An Associate of Arts or Science degree with at least 12 semester hours of accounting can be substituted for one year of experience

Thorough knowledge of accounting principles, practices and procedures and ability to apply such knowledge

Thorough knowledge of accounts payable and receivable, banking practices, payroll, and the budget process

Knowledge of auditing methods and familiarity with fund accounting

Thorough knowledge of enterprise resource accounting systems

Knowledge of legal requirements pertaining to Municipal government accounting desirable

Effectively analyze, evaluate, and resolve complex accounting, accounts payable, billing and payroll tasks and resolve issues in compliance with policies and procedures

Demonstrable skills in the use of personal computers and associated programs and applications necessary for successful job performance

Effectively assess critical elements of a situation and decide upon appropriate actions in accordance with federal, state, local laws and ordinances, and departmental rules and regulations

Demonstrable skills in the application of accounting principles to computerized maintenance of financial and accounting records and transactions

Effectively make mathematical calculations with reasonable speed and accuracy

Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with limited supervision

Ability to compile data accurately and prepare varied financial reports

Ability to communicate effectively, both orally and in writing

Ability to work effectively with co-workers, department heads, elected officials, charter offices, other agencies representatives, and the general public