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Queen Creek Unified School District · 17 hours ago

Senior Executive Assistant to the Superintendent/Governing Board (523)

Queen Creek, AZ

Part-time

Onsite

Mid, Senior Level

3+ years exp

Queen Creek Unified School District is seeking a Senior Executive Assistant to the Superintendent and Governing Board. This role is responsible for providing clerical and administrative support, ensuring compliance with various requirements, and acting as a liaison among stakeholders.

Education Management

Responsibilities

Assists the Superintendent and administrative office with secretarial and administrative support, including correspondence, telephone liaison, scheduling and office management for the purpose of maintaining an efficient administrative office

Maintains strict confidentiality and handles sensitive information with professionalism and integrity

Acts as a trusted liaison between Superintendent, Board, district leadership, staff, and external stakeholders

Manages complex calendars and schedules for Superintendent, Board - prioritizing meetings and resolving conflicts

Supports the Superintendent's staff for the purpose of providing assistance with their administrative functions

Represents the Superintendent and Board with professionalism in all interactions

Demonstrates flexibility, adaptability, and responsiveness in a fast-paced environment

Takes the initiative in responding to matters of interest and concern for the purpose of providing support for the school sites, parents and community

Coordinates special projects and/or events as directed by Superintendent (i.e. Lead Out Loud Conference, Queen Creek Schools Education Foundation, etc)

Coordinates and organizes quarterly Business Partner Breakfasts

Processes purchase orders and other financial documents as needed

Maintains organized, secure systems for electronic and physical records

Supports and assists Director of Public Relations in communications with staff, community

Maintains and organizes the Superintendent's office for the purpose of ensuring efficient use of time and resources

Prepares written materials for the purpose of conveying and/or documenting information regarding District activities and/or procedures

Attends all Board meetings for the purpose of preparing all minutes of Governing Board meetings as prescribed by law and to assist the Board

Ensures the legal posting requirements for all Governing Board meetings for the purpose of informing the public

Maintains an excellent working relationship between the Superintendent/Board, all personnel, and the community for the purpose of maintaining and efficient school district

Provides administrative support for the Governing Board including the development of the Board agenda for the purpose of ensuring accuracy and completeness of Board materials; Board meeting minutes; Board communications and/or correspondence

Prepares all materials and preparation for Board meetings ensuring that all appropriately identified items are legally vetted as needed

Ensures the Superintendent, Cabinet, and Board are all fully informed and prepared for all Board meetings

Assists with timely and accurate policy updates per guidance from The Trust Policy Services as needed. This includes review, maintenance of board policies, legal updates, and governance of documents

Ensures compliance with federal, state and district regulations related to Board operations

Maintains accurate records in accordance with public records laws and district retention schedules

Performs other job-related duties as assigned to advance district priorities

Qualification

Administrative supportCommunication skillsOrganizational skillsExperience in school districtRecords managementDesktop publishingBasic bookkeepingConfidentialityTime managementWork under pressure

Required

High school diploma or equivalent, AA degree preferred

Three years of administrative assistant preferred

Experience in school district preferred

Excellent communication skills

Ability to communicate (verbally and in writing) with others in a positive, clear, and precise manner

Ability to maintain confidentiality of records, correspondence, and other information - adhering to legal and procedural guidelines regarding confidentiality and disclosure of information

Strong organizational and prioritization skills

Ability to meet deadlines while working under pressure and frequent interruptions

Knowledge of office procedures, basic records/bookkeeping, desktop publishing, spreadsheets and purchasing procedures

Must pass a background clearance

Must obtain an Arizona IVP Level One Fingerprint Clearance Card