Villanova University · 9 hours ago
Administrative Assistant II
Villanova, PA
Full-time
Onsite
Mid Level
$25.05/hr - $26.48/hr
3+ years expVillanova University is a mission-driven organization dedicated to service and community. The Administrative Assistant II will provide comprehensive administrative support to the College of Nursing and Major Gift teams, managing schedules, processing invoices, and assisting with events and projects.
EducationHigher EducationUniversities
Responsibilities
Provide the College of Nursing, Planned Giving, and Regional Major Gift teams with administrative support, including but not limited to: calendar management, reconciling purchasing card transactions, creating travel arrangements, preparing thank you letters via mail merges and pledge agreements; looking up donor identification numbers in database, generating reports from various software systems, processing and paying of invoices; compiling guest lists for events in Microsoft Excel as well as assisting with events, preparation of written documents and meeting materials, and mail distribution. Create agendas, attend team meetings, take minutes, and prepare for distribution. Also included is the onboarding of new hires within the team which includes scheduling introduction meetings, securing hardware, and acclimating them to University Advancement processes
Assist with special projects and assume responsibilities for the development, administration, and promotion of specific projects, as required. This includes event tracking, handling of meeting materials, and working closely with our Special Events team
Work in conjunction with other administrative staff members in the Office of University Advancement in the greeting of visitors to the office as well as coordinating schedules to always ensure coverage in Major Gifts. In addition, this position is part of a team that is expected to cover the receptionist desk in our building as necessary during sick time, vacation time, and daily lunch time
Qualification
Required
High school diploma or equivalent required
3+ years in administrative assistant or similar role
Solid understanding of workflow, process steps and professional standards for the function
Advanced organizational and time management skills
Ability to set priorities and manage own time, effort, and activities
Ability to participate as an active team member
Must possess excellent written and verbal communication skills
Must be able to manage multiple tasks in a fast-paced environment
Must be a problem solver and capable of finding solutions with little oversight
Ability to work with and discuss confidential matters
The individual selected must be highly proficient with Microsoft Office, especially Word and Excel
Preferred
Bachelor's degree preferred
Knowledge of higher education and fundraising environment preferred
Knowledge of Banner, Cognos, Salesforce, and other office technology preferred
The individual must have proven ability to create spreadsheets and perform mail merges
Working knowledge of Banner and familiarity with Salesforce is preferred but not required
Benefits
Holistic benefits package
Generous paid time off
Competitive retirement savings plan
Flexible work options
Wellness programs including gym membership
Professional development
Tuition assistance
Company
Villanova University
Villanova University is a private Catholic research university in Villanova, Pennsylvania, United States.
1001-5000 employees
H1B Sponsorship
Villanova University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (7)
2023 (12)
2022 (11)
2021 (15)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$16.52MKey Investors
Andrew W. Mellon FoundationU.S. Environmental Protection AgencyNational Science Foundation
2023-06-06Grant
2022-06-28Grant· $0.03M
2022-02-23Grant· $13.5M
Leadership Team
Raymond D. Duffy
Vice President for Human Resources
Recent News
The Philadelphia Inquirer
2025-11-09
GlobalFinTechSeries
2025-11-03
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