Simpson Thacher & Bartlett LLP · 14 hours ago
Rates & Compliance Coordinator
New York, NY
Full-time
Hybrid
Entry, Mid Level
$80K/yr - $95K/yr
2+ years expSimpson Thacher & Bartlett LLP is a prestigious law firm seeking a Rates & Compliance Coordinator. This role is essential for overseeing financial components of clients’ Outside Counsel Guidelines, ensuring compliance, and maintaining accurate rate information.
Law Practice
No H1B
Responsibilities
Analyze Outside Counsel Guidelines (OCGs) and engagement letters to identify and summarize key financial terms and provisions for partners and timekeepers
Set up and maintain accurate coding in the 3E billing system in accordance with client guidelines to ensure proper and compliant billing practices
Collaborate with Office of the General Counsel, Conflicts, IT, and other relevant departments to facilitate a comprehensive review and approval process for OCGs
Develop a thorough understanding of the Firm’s finance-related policies and provide informed recommendations when client requirements conflict with internal guidelines
Proactively monitor and track pending OCGs, following up with partners and clients to expedite necessary revisions and ensure timely finalization
Identify opportunities for process improvement in the management of OCGs and compliance workflows and communicate recommendations to management
Review new client and matter sheets submitted by partners to determine applicable discounts or special billing arrangements
Thoroughly review all documentation communicating discounts or special billing arrangements to ensure accurate coding in the billing system, reflecting the intended terms and conditions
Serve as a liaison between the Rates & Compliance team and the Billing Department to address inquiries and resolve client questions regarding rates or financial terms
Coordinate with pricing team to ensure billing and exception rates are updated in adherence with client fee agreements within 3E
Monitor and adjust discount applications as necessary to reflect current client agreements
Conduct quality control checks; maintain and update databases, generate billing rate reports as required
Identify unusual billing patterns or anomalies that require further investigation and recommend appropriate corrective actions to management
Participate in and support various special projects related to rates and compliance initiatives
Perform other duties as assigned
Qualification
Required
Bachelor's degree required
2 to 4 years of billing experience in legal or related field required
Strong verbal and written communication skills, with the ability to effectively present information
Excellent communication skills when interacting with internal stakeholders and clients
Proficiency in basic math operations, including addition, subtraction, multiplication, and division
Basic knowledge of Microsoft Excel and proficiency in Microsoft Word
Demonstrated ability to take initiative, work independently, and complete tasks with minimal supervision
Strong organizational skills and high level of attention to detail
Ability to exercise sound judgment and discretion when handling sensitive matters
Comfort and effectiveness in working collaboratively within a team environment
Preferred
Bachelor's degree in Finance or Accounting preferred
Familiarity with 3E or other legal billing system is preferred
Experience with compliance software (e.g., Intapp Terms)
Basic understanding of firm pricing models and rate structures
Company
Simpson Thacher & Bartlett LLP
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kelly Stevens
Chief Operating Officer
Alan Turner
Partner
Recent News
2025-10-02
FinTech Global
2025-10-02
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