NEOGOV · 2 days ago
Administrative Professionals
VARIOUS LOCATIONS ACROSS SAN ANTONIO, TX
Full-time
Onsite
Entry, Mid, Senior Level
$39K/yr - $59K/yr
1+ years expThe City of San Antonio is looking to fill multiple positions Citywide. The role involves performing a variety of secretarial and clerical duties across various departments, providing administrative support and ensuring compliance with policies and procedures.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages
Types and proofreads reports, letters, memos, flyers, and statistical charts
Responds to inquiries about department services and activities; assists visitors as necessary
May prepare payroll and associated transactions and assist in compiling and maintaining personnel records (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions)
Verifies and reviews correspondence for conformance with established policies and procedures
Orders and maintains inventory of office supplies
Prepares routine reports and correspondence
Orders supplies and equipment; maintains petty cash fund
Issues permits and collects associated fees
Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation
Maintains calendars and schedules activities, meetings, and various events
Coordinates activities with other City departments, outside agencies, and the general public
Assists in initiating personnel requisitions, monitors overtime and attendance records, and assists in monitoring employee payrolls
Assists in providing a variety of responsible duties involved in coordinating the administrative operations of the assigned department or division
Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations
Assists in coordinating administrative personnel functions, assists in initiating personnel requisitions, monitors overtime and attendance records, and assists in preparing and monitoring employees' payroll
May oversee operations of a warehouse, including inventory control, purchasing materials and tools, and ensuring inventory procedures are implemented
Provides lead supervision over technical and clerical staff; coordinates and supervises work assignments; monitors the day-to-day operations of the assigned department
Directs the work of office support personnel; prioritizes and coordinates work assignments; reviews work for accuracy
Coordinates administrative personnel functions; initiates personnel requisitions; assists in coordinating and conducting interviews; assists supervisors in preparing documentation for disciplinary actions; oversees and monitors employee payroll administration
Interprets City policies, procedures, laws, and regulations in response to inquiries and complaints; refers inquiries as appropriate
Assists in the preparation of the department budget; reviews and monitors departmental expenditures; audits petty cash expenditures; processes all accounts payable
Coordinates travel arrangements for department staff; processes travel vouchers and travel authorizations
May organize and maintain filing systems and maintain records related to specific area of assignment
May research, compile, and analyze data for special projects and various reports; depending on position, may prepare reports outlining progress of projects and document problems and issues
May prepare public relations data, brochures, and handouts
May respond to and resolve difficult and sensitive citizen inquiries and complaints
Performs related duties and fulfills responsibilities as required
Qualification
Required
High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
One (1) year of experience in general clerical work; or completion of the following SA Ready to Work training programs: Finance/Insurance, Healthcare, or Professional Services/Other
Two (2) years of college from an accredited college or university with major coursework in Business or Public Administration, or related field
One (1) year of general office or administrative experience
Two (2) years of college from an accredited college or university
Two (2) years of general office or administrative experience
Associate's degree from an accredited college or university
Three (3) years of increasingly responsible administrative experience
Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility
Applicants for this position must pass a fingerprint-based background check and maintain eligibility to access TXever and other systems of the Texas Department of State Health Services (DSHS), Vital Statistics Unit
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing
Preferred
Become a Certified Passport Acceptance Agent by the U.S. Department of State within 30 days of employment
Benefits
Subsidized health care benefits for active and retired employees
Paid disability benefits
Paid life insurance
Automatic participation in a pension program which is currently matched two to one
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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