Apply on Employer Site

Texas A&M University · 9 hours ago

Senior Administrative Coordinator I

Prairie View, TX

Full-time

Onsite

Senior Level

6+ years exp

Prairie View A&M University is seeking a Senior Administrative Coordinator I to provide comprehensive administrative support to the College of Arts and Sciences. This role involves ensuring continuity of operations, coordination of complex administrative functions, and effective communication across departments.

Higher Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Provides administrative assistance to the Dean, Associate Dean, and Department Heads;, provides clerical support and manages daily routine tasks for the Office of the Dean; assists with resolving advanced, highly sensitive, and confidential administrative matters under the Dean’s supervision set appointments and maintain Dean’s calendar. Monitors documents to ensure accuracy and timely submission; maintains log to track all incoming and outgoing documents, reviews incoming and outgoing documents and submits for Dean’s approval. Supervises Dean’s Office staff and student workers; maintains office files (personnel, student, and general documents); Assists with Dean’s travel arrangements, leave travel requests, and reimbursements

Provides regular training to ten departmental administrative associates; provides high-level supervision to departmental administrative associates and administrative staff of academic centers to maintain quality services and adherence to university policies and procedures; serves as the college liaison with key university units, including Human Resources, Registrar’s Office, Treasury Services, and Academic Affairs; disseminates information regarding policies, procedures, and academic deadlines to all college departments and units

Serves as a University’s and College’s Banner, Ad-Astra and Workday Superuser; routinely interacts with Banner; provides the Dean, Associate Deans, and departments with Banner data for registration, course scheduling and graduation; enters data into the Banner System, reviews, and corrects data in Banner INB and Panthertracks after departments have built their course schedules; enters overrides in the system after maintaining the Dean’s/Associate Dean’s approval; reviews and enters Requests for Incompletes in Banner after Dean’s approval; monitors mid-term and final missing grade submissions and provides status reports to Department Heads and the Deans; works closely with the Registrar and Course Scheduler to interpret and disseminate information regarding Banner procedures to the departments within the college. Compiles and submits graduation audits for the college; copy, scan, and file graduation audits; prepare and distribute graduation letters and flyers

Serves as Time and Effort Coordinator; compiles, reviews, and submits time and effort certifications to the Office of Sponsored Projects; serves as Records Retention Coordinator; maintains and destroys records to ensure compliance with records retention policies and procedures; Serves as the back-up to the College’s Budget Specialist

Assists with coordination of graduation luncheon/receptions and performs other duties as assigned

Qualification

BannerWorkdayAd-AstraWord processingSpreadsheet applicationsDatabase applicationsPresentation applicationsPlanning skillsInterpersonal skillsCommunication skillsOrganizational skills

Required

Bachelor's degree or equivalent combination of education and experience

Six years of related experience

Knowledge of word processing, spreadsheet, database, and presentation applications

Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative

Ability to multitask and work cooperatively with others

Interpersonal and communication skills

Planning and organization skills

Company

Texas A&M University

Glassdoor4.4

Texas A&M University has a proud history that stretches back to 1876 when The Agricultural and Mechanical College of Texas became the first public institution of higher learning in the state of Texas.

Founded in 1876

College Station, TX, US

10001+ employees

https://tamu.edu

H1B Sponsorship

Texas A&M University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (322)

2024 (292)

2023 (214)

2022 (207)

2021 (109)

2020 (141)