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Hyatt Regency · 4 hours ago

Executive Administrative Assistant / Engineering Coordinator

Phoenix, AZ

Full-time

Onsite

Mid Level

Hyatt Regency Phoenix is committed to providing exceptional hospitality and meaningful experiences to guests. The Executive Administrative Assistant/Engineering Coordinator supports executive-level leadership by managing administrative operations for the engineering team and the General Manager, ensuring efficient workflows and communication across the hotel.

Hospitality

Responsibilities

Provide administrative support to the Director of Engineering and engineering leadership team

Manage departmental communication, including phone calls, emails, work orders, and internal service requests

Maintain accurate records of maintenance activities, inspections, equipment logs, and compliance documentation

Assist with scheduling preventive maintenance tasks and tracking completion of work orders

Coordinate vendor visits, service appointments, and contractor access to hotel facilities

Process purchase orders, invoices, and inventory records for tools, supplies, and equipment

Support onboarding and training documentation for engineering team members

Ensure all administrative processes align with hotel safety standards, brand guidelines, and regulatory requirements

Serve as a central point of contact for engineering-related inquiries from other department

Handle VIP guest communication and special requests on behalf of the GM

Coordinate with external partners, vendors, and community organizations

Represent the GM’s office with professionalism in all interactions

Assist with coordinating leadership meetings and action tracking

Serve as a liaison between the GM and hotel departments to ensure clear communication and timely follow‑up

Support the GM in monitoring hotel performance metrics and departmental updates

Help prepare materials for ownership groups

Assist with hotel initiatives, audits, and special projects as assigned by the GM

Qualification

Analytical skillsOrganizational skillsCommunication skillsProficiency with office softwareExperience in hospitalityMultitaskDiscretionInterpersonal skillsAttention to detailProblem-solving skills