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CICONIX · 12 hours ago

Collections Database and Digital Media Specialist

Silver Spring, MD

Full-time

Onsite

Mid Level

3+ years exp

CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. CICONIX is seeking a Collections Database and Digital Media Specialist to support the National Museum of Health and Medicine (NMHM) in Silver Spring, MD.

Management ConsultingTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Maintain the museum’s collection information database, KE Emu and for NMHM’s digital archives for the museum and preparing materials for related digital projects

Assists with maintenance and standardization of data in electronic collections management system KE Emu. Performs regular maintenance routines

Implements bulk changes to data in KE Emu in the form of imports and global replace

Assist users with complex queries as needed

Monitor system usage, set up alerts, run reporting metrics, and audit data through reports; perform data-hygiene checks; expose entries which do not meet standards, and perform cleanup as needed

Write, edit, design, and troubleshoot Crystal Reports

Assist with management of user account and permissions groups for KE Emu in conjunction with the Registrar and Linux server administrator

Assists with software upgrades; server migrations and integrations; and data migration

Maintain and update in-house system documentation and KE Emu user’s manual, train and support users

Support accurate data mapping, validation, integrations, and clean-up activities across collections branches using the collections management system KE Emu and other database programs

Collaborate with Collection Managers on opportunities to enhance collection information and KE Emu user experience

Assist with planning, design and implementation of KE Emu software customizations

Maintains logs of issues and assist with coordinating/tracking fixes. Escalate support requests to Registrar as needed, report bugs, and submit feature requests

Collaborate with leadership and Collection Managers on standardization of KE Emu field usage, preferred terminology, and authority controls

Develops and maintains a digital archive for a wide variety of collection materials across the division

Applies numerous established digital practices in processing materials, consisting of archival, historical, visual, and anatomical formats

Prepares a variety of material for digital and other reformatting, completing duplication service, and reviewing duplicated images for adherence to established quality standards

Compiles and maintains records of processing activities and completes appropriate forms for statistical reports

Performs a sequence of detailed routines in searching online databases to identify what physical and digital items are in the division's care and helps track where they are

Assists with inventories, generating container lists, or other kinds of finding aids/data queries using KE Emu and other databases

Track contents of digital storage, maintain inventories, maintain cross-references between digital assets in storage and records in the database, liaise with IT department for backup of digital assets

Performs related duties as assigned

Qualification

KE EmuDigital archivingData migrationCrystal ReportsDatabase managementExcelAccessDigitization equipmentData hygieneCollaboration

Required

High School Diploma required

Three (3) - Five (5) years of experience

Experience working with KE Emu, access, and excel databases, routine handling and retrieval of digital materials and the use of scanners, cameras and other digitization equipment

U.S. Citizenship and a successful background investigation are required

Ability to obtain and maintain a government security clearance

Willingness to comply with the government vaccination requirements