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Ivy Tech Community College · 11 hours ago

Human Resources Coordinator

Indianapolis, IN

Full-time

Onsite

Entry, Mid Level

$18.50/hr - $22/hr

3+ years exp

Ivy Tech Community College is an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners. They are seeking a Human Resources Coordinator to provide administrative and operational support across core HR functions and serve as a frontline resource for employees, ensuring effective HR services delivery.

Higher EducationUniversities

Responsibilities

Provide day-to-day administrative support for Human Resources & Administration operations, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, coordinating logistics for various HR & Administration departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc..)

Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college)

Manage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc..)

Administer the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed

Administer Federal Work-Study processes, including hires, changes, terminations, and required Workday transactions

Pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers

Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance)

Monitor and manage the shared HR mailbox, responding to inquiries and routing complex matters appropriately

Run standard, periodic, and ad hoc HR reports to support compliance, operational tracking, and leadership needs

Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations)

Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking

Support HR and management training across the employee lifecycle by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned

Qualification

Process & Procedure ComplianceAdministrative & Operational SupportSystems & Data ManagementPolicy Application & Compliance SupportTechnical ProficiencyCommunication & Customer ServiceOrganization & Time ManagementConfidentiality & Professional JudgmentTeamwork & Collaboration

Required

Ability to comply with college, campus, state, and federally mandated processes and procedures (e.g., accurately tracking documentation, meeting regulatory timelines, and ensuring personal, departmental, and employee compliance)

Ability to provide day-to-day administrative support for continuity of departmental operations, including tracking tasks, maintaining calendars, preparing documentation, and organizing information

Ability to accurately enter, maintain, audit, review, and extract data in support of various duties and operational needs

Ability to apply established policies, procedures, and regulations consistently when responding to routine inquiries and processing transactions and knowing when and how to escalate complex or sensitive matters appropriately

Ability to provide clear, professional verbal and written communication skills when responding to employee inquiries, managing shared mailboxes, and preparing routine communications

Ability to manage multiple priorities, meet deadlines, track compliance-related timelines, and maintain attention to detail in a fast-paced administrative environment

Ability to handle sensitive information with discretion, professionalism, and adherence to both laws and institutional procedures (e.g., FERPA, record retention, and confidentiality requirements)

Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability and willingness to learn and effectively use additional systems, reporting tools, and platforms

Ability to work effectively as part of a team and collaborate with colleagues to ensure consistent and compliant service delivery

Associate degree in a related field or technical/industry certification with substantial related experience or In lieu of an associate degree, three to five years of relevant human resources or administrative experience