Universities of Wisconsin · 2 months ago
Office of Research and Sponsored Programs: Post-Award Research Concierge
Oshkosh, WI
Full-time
Hybrid
New Grad, Entry Level
$46K/yr - $46K/yrThe University of Wisconsin Oshkosh is seeking a Post-Award Research Concierge to support grant-funded projects within the Office of Research and Sponsored Programs. This role involves assisting principal investigators with financial management, documentation, and compliance related to sponsored grants, while also serving as a liaison between stakeholders and researchers.
Higher Education
No H1B
Responsibilities
Works directly with faculty and staff who are principal investigators (PIs) on grant-funded projects to carry out research administrative functions related to sponsored grants, agreements, and/or award management (award through closeout)
Assist PIs with financial management related to grant-funded projects (15%)
Maintains and monitors grants and contract budgets
Tracks budget activity and reconciles expenses, including institutional match documentation
Prepares and/or maintains documentation related to administrative grant activities
Prepares prior approval requests for project modifications
May identify funding opportunities and disseminate to principal investigators
Other duties as assigned to support Office of Research and Sponsored Programs activities (5%)
Support PIs with administrative tasks related to grant-funded projects (30%)
Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup
Purchases general supplies
Makes travel arrangements and assisting with travel expense reimbursements
Coordinates meeting spaces, food, and lodging
Assesses and coordinates student employment needs
Purchases computers, cell phones, or other technology
Coordinates compensation for research participants
Document processes and procedures (20%)
Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements
Documents processes to create job aids for use by other research administration staff and PIs
Organizes and maintains documentation on a file sharing platform (e.g., SharePoint)
Assists with data collection to support reporting requirements for the NSF GRANTED-BRIDGE project
Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met
Serve as a liaison and expert resource for principal investigators on grant-funded projects (30%)
Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management
Interprets existing institutional and granting agency policy and procedure related to overall sponsored project management
Builds relationships with PIs and Identifies and connects PIs with campus stakeholders as needed to seek information and/or accomplish administrative tasks
Initiates “new award” meetings for PIs to transition from pre-award to post-award support
Meets regularly with assigned mentors to build knowledge and campus connections
Participates in professional development/training opportunities
Qualification
Required
Associate degree
Excellent verbal and written communication skills
Strong interpersonal skills, including a customer service mindset and an ability to work with people at multiple levels within the organization
Sound judgement regarding personal and confidential information
Proficiency in standard software programs, including Excel, Word, and SharePoint
Familiarity with grants and sponsored funding
Project management skills, including ability to manage and prioritize multiple projects simultaneously
Ability to work independently and take initiative to find information needed to complete tasks
Preferred
Bachelor's degree
Experience in financial management
Experience working in higher education
Grant writing or grant management experience
Documentation or technical writing skills
Experience with grants administration and financial systems (e.g., Huron Research Suites, Workday)
Familiarity with Uniform Guidance and Federal Regulations
Company
Universities of Wisconsin
13 universities. 1 mission. To make Wisconsin...Future Ready. For All.
Founded in 1971
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$7MKey Investors
Alfred P. Sloan Foundation
2019-01-01Grant· $7M
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