Lanakila Pacific · 3 days ago
Administrative Assistant - Employment Services
Honolulu, HI
Full-time
Onsite
New Grad, Entry Level
$19/hr - $21/hr
0+ years expLanakila Pacific is a family of programs and services designed to help people with cognitive, physical, social or age-related challenges. The Employment Services Administrative Assistant provides essential administrative support to Disability Services programs, ensuring efficient operation and adherence to organizational values.
CommunitiesElder CareHealth DiagnosticsNon ProfitSocial
Responsibilities
Assists in clerical duties, including answering/directing incoming calls, mail and correspondence, photocopying, faxing and filing, scheduling and preparation for meetings
Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals and/or follow-up with callers
Provides technical and administrative assistance to Disability Services staff to include maintenance of program files, attendance reports, petty cash, program supplies
Maintains and updates all program databases
Ensures daily attendance is accurately inputted into the Therap Electronic Documentation system and follows up with Disability Services staff for any discrepancies or missing information
Ensures TLC Transit times are accurately inputted and follows up with TLC staff on any discrepancies or missing information
Processes monthly, including Therap attendance, TLC Transit, petty cash, and DHS eligibility by due dates
Assists in the production of and revisions to written materials, which include monthly, quarterly and annual reports, manuals, memos, correspondence, forms and proposal responses
Assists staff to compile data and produce meaningful reports to analyze program participants’ progress in meeting desired outcomes
Ensures confidentiality of program participant records
Coordinates the processing of program participant intake records including program orientation and preparing and confidential program participant files; coordinates program tours
Prepare staff meeting agendas and meeting minutes
Ensures program has necessary office and program supplies
Ensures first aid kits are replenished as needed
Qualification
Required
High School diploma or Certificate of Completion or equivalent
Minimum six months vocational training in general office work
Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, transcription, and other office procedures and terminology
Must maintain the following clearances/certification: 1) annual TB clearance; 2) current First Aid and CPR Certification (obtain on the job); 3) Criminal Background check; 4) Child Protective Service check and Adult Protective Service check; 6) Fieldprint Fingerprinting and 7) List of Excluded Individuals and Entities (LEIE)
Basic level proficiency in MS Word, Excel, Outlook, Therap Database, or comparable programs
Ability to deal with difficult people or situations
Ability to plan and organize tasks and possess sufficient flexibility to respond to changing situations; requires ability to continuously repeat instructions and remaining calm
Use of considerable initiative and exercise good judgment
Ability to multi-task and work under minimal supervision
Ability to work under tight deadlines and pressure
Ability to work with a diverse group of people and at times under difficult situations
Ability to maintain cooperative and productive working relationships
Company
Lanakila Pacific
Lanakila Pacific is a nonprofit organization that offers assistance programs and social enterprise solutions for senior and disabled people.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase