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HUB International · 10 hours ago

Operational Support Administrator

Tulsa, OK

Full-time

Onsite

New Grad, Entry Level

0+ years exp

HUB International is a recognized global leader dedicated to helping individuals and companies navigate risk and manage the complexities of insurance. The Operational Support Administrator will provide direct support related to operations and client services, including clerical and administrative tasks, event planning, and assisting account managers with billing and invoicing.

Financial ServicesInsuranceInsurTechRisk Management

Responsibilities

Provide clerical and administrative support to operations and client service departments

Assist with HUB event planning and execution

Manage and maintain front desk area, lobby and help with upkeep in kitchen/lounge area

Answer multi-line phone system (including transfers)

Manage and distribute of incoming and outgoing mail

Scan mail into our Agency Management System and deliver it electronically to client service teams

Provide other clerical functions as needed such as photo coping, stuffing envelopes, preparing policy books, assembling Auto ID Cards

Assist Account Managers and Account Executives with billing and invoicing related tasks

Miscellaneous administrative duties/projects as needed

Qualification

Insurance LicenseMicrosoft OfficeAdobeBilingual in EnglishSpanishQuality ManagementTeamworkWritten CommunicationInitiativeProject Management

Required

3 to 6 months of prior office experience preferred

High School Graduate or a Certificate of High School Proficiency, Age 18 or older

Insurance License required or must be able to obtain within 120 days of hire

Must hold a valid Driver's License

Dependable transportation

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Ability to write routine reports and correspondence

Ability to speak effectively to customers and teammates

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

Proficient in Adobe, Microsoft Office including Excel, Word and Power Point; follow guidelines on working in BMS (EPIC) for premium efficiency with your team