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University of Colorado Boulder · 8 hours ago

Purchasing and Property Specialist, CIRES

Boulder, CO

Full-time

Hybrid

Entry Level

$55K/yr - $72K/yr

1+ years exp

The University of Colorado Boulder is seeking a Purchasing and Property Specialist for the Cooperative Institute for Research in Environmental Sciences (CIRES) to facilitate research through high-quality purchasing services and property management. The role involves collaborating with central offices to coordinate financial aspects of sponsored and non-sponsored funding for the Institute.

Universities

Responsibilities

Use CU Marketplace, as well as the PSC website, to determine and implement appropriate purchasing or payment methods such as Procurement Card (PCARD), Payment Voucher, Payment Authorization, Purchase Order for purchasing goods or services, etc., in support of the CU mission. This includes working through interdepartmental processes with the Procurement Service Center, the Campus Controller’s Office, CU Employment Services, the Office of Contracts and Grants, Human Resources, International Tax Office, etc

Determine the necessary supplemental documentation (Official Function Form, ICT review, Sole Source Justification, Source Selection and Price Reasonableness (SSPR), Scope of Work, etc.)

Maintain the CIRES database for CIRES-tagged and government-owned equipment

Complete the annual government property inventory and the biennial inventory survey

Tag new pieces of capital equipment, surplus items that are ready to be disposed of, and process property transfers

Work with the Office of Contracts and Grants on bailment agreements and monitor their execution and returns

Serve as CIRES Approving Official (AO) of Procurement Card Holders. This includes: monitoring and reviewing PCARD transactions routinely to assure complete documentation of all card transactions, and to ensure that all transactions are made in accordance with University regulations and sponsor requirements

Monitor and reconcile transactions on clearing accounts and auxiliary speedtypes associated with the role as the AO and purchasing expert for CIRES

Assist with stipend payment requests

Assist with honorarium payments

Review and approve shopping carts from CIRES IT and CIRES Message Center, etc

Assist with requesting new supplier registration

Assist with requesting Scope of Work for individual service providers via CU Employment Services’ web-based SOW form and monitor its completion and approval status

Additional tasks assigned by the Finance Director or supervisor

Back up other team members where needed

Participate in campus or CU Systems’ initiatives or working groups in the assigned functional areas and share those initiatives with the team

Attend training about financial administration of research awards provided by campus, CU Systems, NCURA, funding agencies, etc

Qualification

Research AdministrationPurchasing ManagementProperty ManagementFinancial SystemsMicrosoft SuiteCommunication SkillsDetail OrientedTeam Collaboration

Required

Bachelor's degree in a related field or a combination of education and experience

One year of experience in Research Administration, finance, or post-award-management

An equivalent combination of education and experience may substitute

Excellent written, verbal, and interpersonal communication skills

Proficient in Microsoft Suite, including MS Excel and Word

Demonstrated ability to exercise discretion and work independently

Ability to thrive in a fast-paced work environment while upholding an outstanding standard of customer service, responsiveness, and willingness

Ability to work independently and in a team setting

Detail oriented

Ability to collaborate effectively as part of a team with varied strengths, fostering cooperation with other members of the administrative team and the campus community

Ability to think creatively about workload and work structure to enhance efficiency and customer service, all while ensuring compliance