Apply on Employer Site

Michigan Medicine · 11 hours ago

Administrative Assistant Intermediate Healthcare

Northville, MI

Full-time

Onsite

Entry, Mid Level

2+ years exp

Michigan Medicine is dedicated to improving health through education, patient care, and research. The Administrative Assistant will provide comprehensive administrative support to the Northville Health Center and Infusion Oversight locations, managing tasks such as payroll processing, maintaining confidential records, and coordinating meetings.

EducationHealth CareMedical

Responsibilities

Providing general administrative support across multiple services, staff, and suites

Collecting, compiling, and analyzing moderately complex data related to payroll, financials, and procurement, including reconciliation

Processing biweekly and monthly payroll, including review and reconciliation for accuracy

Updating and maintaining paid time off balance sheets

Processing travel, hosting, mileage, and expense reports for all staff

Maintaining, auditing, and managing HR Blue folders and confidential records

Managing, analyzing, and prioritizing complex calendar activities

Preparing meetings, including agendas, materials, and meeting minutes

Establishing and maintaining email distribution lists

Maintaining confidential documents through filing, copying, scanning, and mailing as needed

Overseeing basic maintenance, service, and contracts for office or medical equipment

Ordering office supplies, medical equipment, and special items as needed

Preparing Statements of Activity (SOA) and reconciling expenses

Creating, processing, and reconciling purchase orders (POs)

Assisting faculty and staff with administrative and operational needs

Coordinating on-site and off-site meetings, events, trainings, and conference calls, including agenda setting, room reservations, and catering

Qualification

Administrative experienceCustomer service skillsInterpersonal skillsComputer skillsProblem solving skillsProfessional conductMultitaskingCommunication skillsTeamwork

Required

Two to four years of administrative experience is necessary

Individual must exhibit a professional and positive image when interacting with patients, faculty and staff

They must also adhere to a high standard of personal and professional conduct

Possess excellent customer service, interpersonal, and communication skills

Demonstrated ability to interact with a diverse population

Candidates must be able to work effectively with a multidisciplinary team

Handling multiple responsibilities in a fast-paced environment

Candidate must demonstrate problem solving skills

Proficient computer and keyboarding skills

Excellent attendance

Preferred

Experience within an ambulatory setting

Knowledge of University policies and procedures

Company

Michigan Medicine

Glassdoor4.0

Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.

Founded in 1869

Ann Arbor, Michigan, USA

10001+ employees