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Four Seasons Hotels and Resorts · 3 hours ago

Catering & Conference Services Coordinator

Fort Lauderdale, FL

Full-time

Onsite

New Grad, Entry Level

Four Seasons Hotels and Resorts is a luxury hospitality company known for exceptional guest experiences. The Catering & Conference Services Coordinator provides administrative support to the Catering & Conference Service Managers and Director, ensuring adherence to corporate standards and assisting in various event-related tasks.

HospitalityHotelLeisureRental PropertyTravel

No H1B

Responsibilities

Receive and respond to incoming telephone calls in accordance with Four Seasons Standards

Prepare accurate written correspondence including letters, contracts, proposals, reports, Banquet Event Orders (BEO), schedule of events, printed menus, and e-mails

Maintain information systems, which include but are not limited to menu input, average check update, BEO, merge document templates, assigning inquiries in different platforms

Run and distribute daily, weekly, and monthly reports as required by the Catering & Conference Services team

Support managers by coordinating site inspections, menu tastings, and internal communication with operational departments

Assist clients in the absence of a Catering or Conference Services Manager, providing prompt, professional, and solution-oriented service

Ensure event spaces and collateral are presentation-ready, reflecting luxury brand standards

Communicate effectively with Banquets, Culinary, Rooms, and other operational teams to relay client needs and special requests

Provide general administrative support and perform the duties of other team coordinators when required

Qualification

Administrative experienceMicrosoft Office SuiteDelphiOperaSalesforceTime managementInterpersonal skillsCommunication skills

Required

Prior administrative experience, preferably in a luxury hotel or resort

Excellent personal presentation and interpersonal skills

Ability to handle a large volume of telephone calls in an efficient and courteous manner

Strong time management skills: ability to multi-task, set priorities, and adjust to changing conditions. Willing to work in a fast-paced environment

Ability to operate all computer equipment necessary to perform the job

Excellent communication and interpersonal skills; ability to work closely with other departments and communicate clearly and effectively with colleagues and guests