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University of Tennessee, Knoxville · 16 hours ago

Operations and Engagement Coordinator, Dean's Office, College of Engineering and Computer Science - UT Chattanooga

Chattanooga, TN

Full-time

Onsite

Mid Level

$21.63/hr - $21.63/hr

4+ years exp

The University of Tennessee - Knoxville is seeking an Operations and Engagement Coordinator for the Dean's Office in the College of Engineering and Computer Science. This role supports daily operations, serves as a point of contact for various stakeholders, and coordinates events and alumni relations activities.

Higher Education

H1B Sponsor Likely

Responsibilities

Serves as the primary point of contact for visitors, students, faculty, and staff

Responds to incoming calls, emails, and mail; routes inquiries appropriately

Maintains office supplies; coordinates with vendors as needed

Assists with scheduling meetings, preparing materials, and supporting college leadership

Coordinates travel, conference registrations, and expense reports for the Dean and Associate Dean

Assists with mailings and prepares Dean’s List notifications and awards each semester

Supports record‑keeping and preparation needs for external reviews

Plans and manages day‑to‑day logistics for CECS events and programs

Develops event schedules, participant lists, and progress tracking documentation

Plans and executes advisory board meetings, showcases, recognition ceremonies, and other collegewide events

Coordinates catering, venue setup, AV needs, communications, and event publicity

Oversees student workers and volunteers during events

Monitors event budgets and ensures adherence to fiscal guidelines

Maintains the Dean’s Office kitchen, storage spaces, and conference room

Collaborates with the College Budget Manager to ensure timely preparation and submission of budget reports

Serves as the CECS liaison for alumni engagement efforts

Maintains and updates the alumni contact database in partnership with Advancement

Assists in planning alumni events, networking opportunities, and outreach initiatives

Supports alumni communications, including newsletters, social media posts, and spotlight features

Collects and analyzes data on alumni engagement, events, and office activities

Qualification

Event planningAdministrative proceduresCustomer serviceRecord keepingData analysisVerbal communicationWritten communicationWork directionPromotional materialsProblem-solvingOrganizational skillsConfidentiality

Required

Associate's degree

Four (4) years of relevant experience

Knowledge of administrative procedures, office operations, and standard computer applications

Knowledge of customer service practices and effective front‑office operations

Skill in verbal and written communication to interact effectively with diverse constituents

Skill in organizing work, managing multiple tasks, and maintaining accurate records

Skill in gathering and compiling information and preparing reports

Ability to use discretion and maintain confidentiality when handling sensitive matters

Ability to problem‑solve routine issues and refer non‑routine matters appropriately

Ability to work effectively with students, staff, faculty, alumni, and community members

Knowledge of event planning and coordination practices

Skill in creating promotional materials and supporting outreach initiatives

Ability to provide work direction to student workers in event or program settings

Preferred

Bachelor's degree

Company

University of Tennessee, Knoxville

Glassdoor4.3

As the state’s land grant, research-intensive institution, the University of Tennessee, Knoxville, is a university that leads.

Founded in 1794

Knoxville, TN, US

10001+ employees

https://www.utk.edu

H1B Sponsorship

University of Tennessee, Knoxville has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (143)

2024 (100)

2023 (100)

2022 (83)

2021 (77)

2020 (108)