Ice Miller LLP · 1 week ago
Docketing Specialist
Indianapolis, IN, US
Full-time
Onsite
Mid Level
$75K/yr - $95K/yr
3+ years expIce Miller LLP is a law firm seeking a Docketing Specialist responsible for accurately tracking and managing critical deadlines and court filing requirements. The role involves using specialized software to ensure compliance with court rules and maintaining organized case files while communicating vital information to the legal team.
ConsultingLegal
No H1B
Responsibilities
Calculate and enter deadlines for filings, hearings, discovery, and other crucial dates into a docketing system
Review court filings and correspondence to identify important dates and ensure compliance with court rules and procedures
Use specialized docketing software (e.g., Milana) and other systems to manage case information and deadlines
Assist with or handle electronic filing of documents with federal, state, and appellate courts
Maintain organized case files and track necessary due diligence materials
Provide support and information to attorneys, paralegals, and other staff regarding case deadlines and status
The ability to work meticulously and accurately with legal documents and data is crucial for ensuring no deadlines are missed
Managing multiple cases and numerous deadlines requires strong organizational abilities
Familiarity with case management systems, electronic filing procedures, and the Microsoft Office Suite is generally required
Excellent written and verbal communication skills are necessary for interacting with internal staff and potentially external parties
Proactive and analytical skills are beneficial for resolving issues that arise with documents or deadlines
The ability to adapt to changing conditions and updates in legal rules and procedures is important
Qualification
Required
Strong organizational ability
Meticulous attention to detail
Proficiency with legal software
Excellent communication and time-management skills
Calculate and enter deadlines for filings, hearings, discovery, and other crucial dates into a docketing system
Review court filings and correspondence to identify important dates and ensure compliance with court rules and procedures
Use specialized docketing software (e.g., Milana) and other systems to manage case information and deadlines
Assist with or handle electronic filing of documents with federal, state, and appellate courts
Maintain organized case files and track necessary due diligence materials
Provide support and information to attorneys, paralegals, and other staff regarding case deadlines and status
The ability to work meticulously and accurately with legal documents and data is crucial for ensuring no deadlines are missed
Managing multiple cases and numerous deadlines requires strong organizational abilities
Familiarity with case management systems, electronic filing procedures, and the Microsoft Office Suite is generally required
Excellent written and verbal communication skills are necessary for interacting with internal staff and potentially external parties
Proactive and analytical skills are beneficial for resolving issues that arise with documents or deadlines
The ability to adapt to changing conditions and updates in legal rules and procedures is important
Proficient in Microsoft Office
Experience with federal, state and local court systems, including electronic filing systems (i.e. NYSCEF, NexGen, PACER, et al.)
Ability to communicate effectively, verbally and in writing, with a diverse group of people
Preferred
Experience working in a law firm highly desired
Minimum of 3 years of prior experience in litigation docketing desired
Familiarity with a rules-based calendaring software such as Milana preferred
Experience with firmwide calendaring preferred
Benefits
Paid time off
Health insurance
Vision and Dental Insurance
401k (with an employer match)
Life insurance
And many others.
Company
Ice Miller LLP
Built on a foundation of legal service more than a century long, Ice Miller remains committed to helping our clients stay ahead in a changing world.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Mitchell Hopwood
Chief Operating Officer
A.J. Hensel
Litigation Partner
Recent News
bloomberglaw.com
2025-11-11
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