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City Colleges of Chicago · 1 day ago

DISTRICT DIRECTOR - ACADEMIC DATA COMPLIANCE

Chicago, IL

Full-time

Onsite

Lead/Staff, Director/Executive

$93K/yr - $95K/yr

5+ years exp

City Colleges of Chicago has been connecting students from across Chicago’s neighborhoods to economic opportunity since 1911. The District Director of Academic Data Compliance leads efforts to ensure compliance with academic records, reporting standards, and data integrity, managing the accuracy and auditing of National Student Clearinghouse data.

AlumniCommunitiesE-LearningEducationHigher Education

Responsibilities

Document and manage the end-to-end process for National Student Clearinghouse submissions

Oversee data validation, error resolution, and submission timelines

Manage record support processes for Gainful Employment or similar initiatives

Develop and maintain audit trails and documentation for all submissions

Lead post-submission cleanup and reconciliation efforts

Lead the development and maintenance of institutional academic calendars in collaboration with academic leadership

Coordinate calendar updates and ensure alignment with institutional policy and compliance requirements

Manage processes to support Academic Systems’ operational internal compliance reporting, including Instructional Reporting and Adult Education (ADED)

Ensure timely and accurate reporting and collaborate with college teams to reduce late certification reporting

Partner with institutional research and IT teams to extract and validate required data

Oversee and monitor internal record compliance reporting for ADED and CRED, including certification deadlines

Stay current on compliance regulations and ensure changes are reflected during reporting cycles

Facilitate access to academic data across academic and administrative units to support regular review, validation, and completion of missing or incomplete information

Develop training materials and documentation to support accurate record keeping and maintenance

Serve as a liaison for data governance initiatives, ensuring adherence to established data standards

Conduct periodic reviews of academic records for accuracy and completeness

Collaborate with District and College Registrar, Financial Aid, and Office of Information Technology (OIT) teams to maintain record compliance

Support ongoing record cleanup and data integrity efforts

Lead cross-functional projects and teams related to academic systems, reporting, and compliance, ensuring on-time and accurate compliance reporting

Develop project plans, timelines, and communications strategies

Monitor progress and adjust plans as needed to achieve institutional goals

Collaborate with Financial Aid, OIT, and other departments to complete initiatives and ensure compliance

Qualification

National Student ClearinghouseData governanceCompliance reportingProject managementData query toolsStudent information systemsData quality assuranceAnalytical skillsCommunication skillsInterpersonal skillsOrganizational skillsProblem-solving skills

Required

Bachelor's degree from an accredited college or university required, preferably in Education, Data Management, Public Administration, or related field

Minimum of five (5) years of experience in higher education, specifically in academic records or compliance reporting, including at least two (2) years in a supervisory or management role

Demonstrated experience leading teams, managing projects, and implementing data governance or compliance initiatives

Direct work experience with National Student Clearinghouse reporting tools and file formats required

Experience using data query and reporting tools to extract, validate, and analyze data

Proven track record of interpreting, enforcing, and applying policies and procedures for data compliance and reporting

Experience leading teams through system transitions, policy updates, or evolving reporting standards

Proven experience collaborating with cross-functional partners such as IT, academic leadership, and compliance officers

Comprehensive understanding of data governance principles, data quality assurance, and FERPA compliance

Proficiency with student information systems (e.g., Ellucian Banner, PeopleSoft, Colleague). PeopleSoft required

Knowledge of compliance-reporting best practices, institutional research processes, and regulatory requirements

Strong analytical and problem-solving skills with the ability to derive insights from complex data sets

Skill in creating, reviewing, and interpreting data audits, error reports, and submission logs

Excellent written and verbal communication skills for cross-departmental collaboration and documentation

Strong interpersonal and consensus-building skills to advocate for data integrity and compliance standards

Skilled in organizing priorities and managing multiple deadlines in a fast-changing environment

Ability to manage large and complex data sets with a high degree of accuracy and consistency

Ability to apply regulatory requirements and guide others through complex compliance standards

Ability to lead cross-functional teams to ensure timely and accurate reporting

Aptitude for navigating change and ambiguity within a dynamic regulatory environment

Ability to identify opportunities for process and system improvements and facilitate implementation

Ability to handle sensitive data with discretion, integrity, and sound judgment

Ability to align data governance and compliance initiatives with institutional goals and long-term planning

Proficiency in making data-informed decisions and supporting others in interpreting compliance-related data

Ability to create and interpret data audits, error reports, and submission logs

Proficient in the use of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) with strong skills in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data validation