University of Utah ยท 13 hours ago
Administrative Assistant
Salt Lake City, UT
Full-time
Hybrid
Mid Level
$15.19/hr - $19/hr
3+ years expUniversity of Utah is seeking an Administrative Assistant to support the Office of Faculty for University of Utah Health. The role involves providing administrative and program support to office leadership, maintaining office organization, and coordinating meetings and travel arrangements.
Higher Education
Responsibilities
Works closely with office leaders and coordinators to efficiently meet all their needs and anticipate future support
Maintain and coordinate meetings, calendars, and phone calls. This may include development of meeting agendas, minutes, and task lists
Takes minutes in meetings and helps to produce formal minutes for records
Assists with assuring meeting action items have follow up
Assists in preparing PowerPoint presentations, handouts, and related education materials for office leadership and programs
Implements and ensures quality of programs and support by communicating with the coordinators. This includes support for catering of snack and meals, IT and equipment, course materials and any issues related to registration/attendance at program functions
Accurately represents office programs and the university. Be responsible for making decisions (in partnership with coordinators and manager) related to running programs in an effective and conscientious manner
Maintains accurate and detailed event records, including data entry within the faculty database
Works with coordinators and manager on evaluation of events, new programs and other projects as assigned. Evaluate events and identify improvements for future events
Provides administrative support to office faculty by scheduling meetings, arranging travel, etc
Must be proficient with Outlook calendar system
Makes complex travel arrangements and completes travel reimbursements for departmental staff and visitors
Organizes and publicizes internal and external programs/presentations
Maintains and updates office network drive information and organization
Prepares correspondence, including composing program announcements, award acceptance, routine letters, and memos
Coordinates the collection, preparation, and dissemination of program materials as specifically assigned
Responsible for purchasing and financial transactions of the office in conjunction with the Senior Vice President of Health Science's Finance unit
Provides back up for front desk and general office support such as greeting and directing visitors, handling incoming calls, and processing mail
Assists department with business planning and goal setting
Assists with the development of department budgets
Schedules, plans and coordinates work actions of support staff
Maintains budget records, such as reconciling accounts and preparing expenditure statements
Collects, organizes and analyzes data for specialized reports
Coordinates the collection and preparation of operating reports
Assists with the implementation of department and University policies and procedures
Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies
Qualification
Required
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required
Demonstrated human relations and effective written and verbal communication skills required
Knowledge of basic bookkeeping practices and direct supervisory experience preferred
Preferred
Desirable candidate will have demonstrated strong organizational capacity, ability to balance priorities, and ensure follow through with a diverse set of responsibilities
Candidate should have a working knowledge of Outlook, Zoom, Teams, Excel, PowerPoint, and other common office software programs
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
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