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Florida Department of Children and Families · 1 day ago

PROJECT MANAGER - 60006692

Tallahassee, FL

Full-time

Onsite

Mid Level

4+ years exp

The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. They are seeking a Project Manager to oversee process improvements and manage project portfolios within the Substance Abuse and Mental Health (SAMH) Program, ensuring projects meet business needs and are completed on schedule and within budget.

Child CareGovernmentHealth CareNon Profit

No H1B

U.S. Citizen Only

Responsibilities

Process Improvement: Research, reviews, and analyzes the effectiveness and efficiency of existing processes and identifies and implements improvements to increase efficiencies, mitigate risks and promote improved service to internal and external customers. Documents project scope and objectives in the form of a project charter. Facilitates cross functional improvement teams with stakeholders to quantify opportunities and deficiencies within business processes to improve operational effectiveness. Interacts and motivates stakeholders to help implement and support change. Creates business process maps utilizing the unit's defined methodology. Provides monthly communication and updates to senior management on process improvement initiatives

Project Management: Directs and works with project teams in planning, analysis, and design of assigned projects to meet the business needs of users and management. Documents project scopes and objectives in the form of a project charter. Ensures projects stay on schedule and within budget. Works as the Project Manager of project teams and assists teams through work breakdown structures, change control, risk management, and other project control tools. Creates and maintains project information on SharePoint site. Maintains project schedules for assigned projects using MS Project. Ensures that project deadlines are met and escalates slipping tasks appropriately. Maintains detailed and timely project documentation according to the unit's established methodology. Leads the entire project team in the completion of full project scopes throughout project lifecycles

Project Portfolio: Responsible for development and management of the SAMH project portfolio, to enhance monitoring an accountability of legislatively mandated projects and to provide a comprehensive overview and up to date information on all legislatively mandated projects to the Assistant Secretary for SAMH and agency leadership team

Professional Development: Meets with Assistant Secretary and other stakeholders within SAMH to provide information about process improvement initiatives. Develops new or improves current process improvement templates or tools. Assists unit director or section manager in the development of methodology and the oversight of process improvement initiatives. Contributes to the collective works and body of knowledge of the unit and assists to identify best practices

Responsible for oversight of professional development of process improvement methodologies for unit staff, including alignment with Six Sigma process improvement standards

Perform other duties as assigned

Qualification

Process ImprovementData AnalysisProject ManagementMicrosoft Office SuiteSharePointVisioCommunication SkillsFact-Finding ResearchManagement PrinciplesTeam CollaborationProblem SolvingOrganizational Skills

Required

A bachelor's degree from a college or university in a behavioral health, public health, or public administration field is preferred and four years of professional project management experience related to behavioral health, public health, or public administration, or four years of program operational experience and managing projects involving multiple divisions/units in behavioral health, public health, or public administration

A master's degree from a college or university can substitute for one year of the preferred professional experience

Two years of experience writing formal business communications, including emails

Two years of management of projects or experience with implementing programs that required you to manage conflict between equally important competing interests

Knowledge of Microsoft Office Suite, SharePoint, and Visio

Ability to collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document workflow, and other activities relating to the improvement of management practices

Ability to organize data into logical format for presentation in reports, documents, and other written materials

Ability to conduct fact finding research, to work independently, to plan, organize, and coordinate work assignments to communicate effectively and to establish and maintain an effective working relationship with others

Knowledge of methods and ability to compile, organize and analyze data

Knowledge of marketing and communications principles and techniques

Knowledge of program planning and evaluation techniques

Knowledge of website development and graphic design techniques

Effective communication skills (public speaking, writing and personal interaction)

Ability to understand and apply rules, policies regulations, and procedures relating to program activities

Ability to work independently and as part of a team

Ability to establish and maintain effective working relationships with diverse groups of people

Knowledge of the methods of data collection and analysis

Knowledge of basic management principles and practices

Ability to determine work priorities, assign work, and ensure proper completion of work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

Ability to understand and apply applicable rules, regulations, policies and procedures relating to management analysis activities

Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of management practices

Ability to organize data into logical format for presentation in reports, documents and other written materials

Ability to conduct fact-finding research

Ability to solve problems and make decisions

Ability to work independently