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NEOGOV · 8 hours ago

CDOC - Administrative Assistant III (BV-Clinical)

Chaffee County, CO

Full-time

Onsite

Mid Level

$4,238/mo - $5,933/mo

3+ years exp

NEOGOV is part of the State of Colorado, and they are seeking an Administrative Assistant III to provide clerical support to clinical staff. The role involves general office administrative support, processing mail, managing purchase requisitions, and tracking training hours for clinical staff.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Provides general office administrative support to staff and responds to requests for assistance in a timely manner

Establishes general office and administrative operational processes to accomplish work flow routine while prioritizing tasks to ensure customer service

Processes incoming/outgoing mail accordingly

Utilizes Word, Access, Excel, DCIS, PCDCIS, and other computer programs to retrieve information/data as requested

Responsible for processing purchase requisitions and receiving reports

Prepares budget reports as instructed, accounting for and tracking of the clinic's allotted funds for operational expenditures

Enter offender medical health care requests in the computer program and schedule offenders as requested by the HSA and staff

Works with telepsychiatrists to ensure adequate transmissions to outlying facilities

Research co-pay grievances, request credit/refund as necessary from HQ authority

Attends mandatory training each year including CPR and PPCT

Tracks training hours for clinical staff and submits report to supervisor quarterly

Other duties as assigned

Qualification

Microsoft OfficeData entryClerical experienceBudget reportingCustomer serviceMulti-taskingInterpersonal skillsWritten communicationOrganizational skillsAttention to detail

Required

Three (3) years of general clerical experience in an administrative or office support role

A combination of related education in Business, Criminal Justice or a similar discipline and/or relevant experience as defined above equal to three (3) years

Self-control, a strong sense of ability to work in stressful, potentially violent situations

Ability to remain alert, emotionally stable, and mentally resilient under pressure and observant throughout their shift

Tolerance to stress, confinement, and high-stakes interaction

Ability to read and comprehend the English language

Ability to effectively communicate fluently in English both verbally and in writing

Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind

Established proficiency in position-related office technologies, especially Microsoft Office (Word, Excel and PowerPoint)

Ability to work directly with offenders in a prison environment

Exceptional interpersonal/customer service skills

Excellent written and oral communication skills

Efficient management/input of data and tracking

Strong ability to multi-task and demonstrate flexibility

Impeccable organizational, planning and prioritizing skills

Precise attention to details

Must be 18 years of age

Possess a valid driver's license

Possess a high school diploma or GED

Have NO felony convictions

Applicants must be legally eligible to work in the United States to be appointed to this position

Successfully pass all modules of the six-week Colorado Department of Corrections Basic Training

Possess the physical ability to successfully complete Defensive Tactics

Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment

Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security

Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury

Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently

Work in situations involving assaultive behavior, physical control of another person and/or restraint situations

Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner

Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders

Communicate by talking, listening and/or signaling people to convey or exchange information, assignments

Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings

Willing and able to travel

Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule

TB (tuberculosis) screening is required of all new employees upon hire