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CertaPro Painters · 12 hours ago

Office Associate

Murray, UT

Full-time

Onsite

New Grad, Entry Level

$22/hr - $27.50/hr

CertaPro Painters is seeking a dynamic and organized Office Associate to join their team. This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions.

Real Estate

Responsibilities

Greet visitors and manage front desk responsibilities with friendly professionalism

Answer multi-line phone systems promptly and direct calls accurately using excellent phone etiquette

Perform data entry and maintain organized filing systems to ensure easy retrieval of documents

Utilize Microsoft Office and Google Workspace tools for document creation, editing, and communication

Assist with appointment scheduling, calendar management, and coordinating meetings or events

Support bookkeeping tasks using QuickBooks or similar accounting software

Provide customer support by addressing inquiries efficiently and courteously

Manage office supplies inventory and place orders as needed to ensure smooth operations

Proofread correspondence and documents for accuracy before distribution

Maintain a clean, organized workspace conducive to productivity and professionalism

Qualification

Microsoft OfficeGoogle WorkspaceQuickBooksBilingual SpanishCustomer serviceData entryMulti-line phone systemsProofreadingOrganizational skills

Required

Proven office management or administrative experience in a fast-paced environment

Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)

Excellent organizational skills with the ability to prioritize tasks effectively

Experience with multi-line phone systems and phone etiquette is essential

Familiarity with clerical duties such as filing, data entry, proofreading, and record keeping

Previous customer service experience demonstrating strong communication skills

Ability to type quickly with high accuracy and manage time efficiently

Preferred

Spanish Bilingual abilities are highly desirable to serve diverse client needs

Knowledge of QuickBooks or bookkeeping experience is a plus

Personal assistant or medical/dental receptionist experience is advantageous

Benefits

401(k)

401(k) matching

Dental insurance

Health insurance

Health savings account

Paid time off

Parental leave

Professional development assistance

Vision insurance

Company

CertaPro Painters

At CertaPro Painters® we transform homes and businesses by providing expert painting services with a proven process, giving you more time to enjoy moments that matter in the spaces you love.

Founded in 1991